Temporary Receptionist/admin Assistant

**Position Title**:Temporary Receptionist cum Admin Assistant.

**Duration**:2 weeks.

**Salary**:RM100 per day.

**Working Location**:Menara AIA Sentral, Jalan Sultan Ismail, 50250 Kuala Lumpur. (Near MRT Bukit Bintang Station)

**Working Hours**:8.00 a.m. to 5.00 p.m.

**Key Responsibilities**:
**Reception Duties**:

- General reception duties (e.g. incoming calls, attending to guests and visitors, handling of incoming/outgoing couriers and mails, etc.).
- Registration requests for external visitors in premises (e.g. Richemont and Maison internal staff, external third-parties)
- General office building maintenance & repairs via Mobile App - Iauditor (e.g. office lights, glass doors, etc.).
- General office equipment maintenance & repairs (e.g. copier, shredder, stationery items, pantry appliances, etc.).
- Booking management of office meeting rooms, meeting pod and related requests (e.g. seating capacity, equipment set-up & power-off after being use / Serving of refreshment to guest upon request, housekeeping of rooms, etc.).
- Update of desk phone directory.

**Routine Admin Duties**:Office Cleaner**
- Manage the office cleaner
- Follow up on ad-hoc request to be completed by the office cleaner
- Monitor performance of the office cleaner and follow up with cleaning vendor for a replacement if she is absent Vendors
- Work with Senior Admin Executive to monitor and manage office/boutiques’ grocery and stationery supplies
- Monitor conditions of office plants, arrange with vendor for replacement whenever necessary
- To liaise with tele-cable contractor whenever necessary
- Routine schedule checks on meeting room facilities with vendor / IT ( such as projectors /video conference system - Polycom Studio Bar + Barco ClickShare )
- Usher vendor for routine and regular maintenance for pest control, DB, fire extinguishers, security systems and etc
- Act as coordinator for any verifications between internal staff and vendors.

**Boutiques**
- Manage on boutique printing like business card, booklet printing, etc.
- Handle and attend to boutique staffs on any request such as pest control, water purifier, counting machine, archiving request, PPE ,etc.

**Administration works**
- Administration and maintenance of access control, Health & Safety issues ( Fire extinguisher renewal, emergency exit, first aid box ,etc )
- Coordinate with all vendors, suppliers & contractors for service deliveries
- General upkeep & maintenance of the office & pantry, including high dusting, carpet shampooing, etc
- Provide support during office renovations and maintenance
- Administer and coordinate between users and dispatch companies in matters relating to document collection / delivery
- Ensure communication & service levels, procurement and maintenance process workflow of all office supplies and office services are effective & efficient
- Manage and handle all the archiving request by liaising with vendor and updating online portal request
- Maintenance of office destruction bin and disposal request when required
- Manage office printing like business card, booklet printing, etc
- Administration and maintenance of Covid PPE such as mask & test kit ,etc
- Support in company activities such as CNY, Christmas, DND, Buka Puasa ,team building ,CSR, etc
- Support in office decoration during festive season
- Other ad-hoc requests when required

**Job Requirements**:

- Minimum SPM and above.
- 1 - 2 years experience in similar position or frontline experience (including receptionist, handling calls, administrative etc.)
- Familiar with using Microsoft Word, Microsoft Excel and Microsoft Outlook.
- Possession of strong organizational skills
- Excellent verbal and written communication skills.
- Possess exceptional interpersonal communication skills
- Ability to work independently on assigned tasks as well as to accept direction on given assignments.
- Able to work collectively with the Senior Administrative Executive.

**For further enquiries, please Whatsapp 017-6700860 (Deanna).**

**Job Type**: Temporary
Contract length: 2 weeks

**Salary**: RM100.00 per day

Schedule:

- Day shift

Ability to commute/relocate:

- Kuala Lumpur: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Receptionist: 1 year (preferred)