Executive, Documentation

2 weeks ago


Pasir Gudang, Malaysia BUNGE Full time

Executive, Documentation

**Date**:Aug 5, 2025

**Location**: Pasir Gudang, 01, MY, 81700

**Company**:Bunge

Overview:

- Coordinate, evaluate, prepare & manage shipping documents including daily run activities but not limited to resolve escalations, developing/supporting new process or procedure to enhance productivities as well at database maintenance and reporting.
- Keep customer posted on shipment schedule, on board & vessel delay. Processing documents and provide complete set to customers timely and on time with full accuracy.

Accountabilities:

- **Shipping Instructions**: Prepare and send shipping instructions to agents/shipping lines.
- **Letter of Credit (L/C) Review**: vet through L/Cs and request amendments from customer service if necessary.
- Documentations: Prepare a complete set of documents, including invoices, packing lists, Certificates of Analysis (COA), CEPT forms, Certificates of Origin, ingredient certificates, composition certificates, manufacturing certificates, content certificates; legalize documents as needed.
- **Dispatch of Documents**: Prepare Bills of Exchange for L/C and DP (Documents against Payment) transactions; courier completed documents to customers.
- **Customer Advice**: Send shipment tenders after SOB (Statement of Billing) confirmation; provide scanned documents to customers.
- **SAP Tasks**: Generate reports on new sales orders for prompt file opening.
- **Billing Invoice Verification**: Check and verify billing invoices from shipping agents/lines; forward to AM/Manager for approval.
- **External Report Management**: Track reports from external labs, coordinating with QC to ensure timely sample submission and report receipt, especially for Indonesia shipments.
- **Document Scanning**: Scan all shipping documents using designated systems.
- **Shipment Tracking System (STS) Updates**: Update STS with documentation, insurance, and dispatch details.
- **Filing**: File all document copies, including export permits.

Requirement:

- Diploma and above in related field.
- More than 2 years’ experience on supply chain / documentation
- Good Supply chain knowledge
- Time management skills and Analytical skills
- Capable, enthusiastic and strong communication skills
- Fluent in English speaking & writing (Arabic or Chinese will be advantage)

**Job Segment**:Logistics, Supply Chain, Supply, QC, Operations, Bilingual, Quality



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