Administration Assistant, State Office

3 days ago

Ipoh, Malaysia National Cancer Society of Malaysia Full time

**Job description**

**What You’ll Do**:
**Office & Admin Support**
- Handle daily office operations and provide general administrative support.
- Maintain office supplies, organize documents, and assist in event coordination.
- Report maintenance issues and support facility-related matters.
- To compile daily reports, logs, lists of clients and donor's database and generate statistics as required.
- Work closely with the State Manager and liaise with NCSM HQ on administrative needs.

**Finance Support**
- Assist in procurement, tracking invoices, handling petty cash, and managing donations.
- Maintain organized records of purchases and payments.
- Support monthly budget forecasts and update the asset listing.

**HR Support**
- Assist with submission of leave forms, claims, and staff documentation to HR HQ.
- Support onboarding and offboarding processes for staff.
- Maintain accurate staff records and contact lists.

**IT Coordination**
- Help monitor office IT equipment and report issues to the HQ IT team.

**Requirements**:

- **Diploma in Business Administration, Office Management, or a related field.**:

- 1-3 years of experience in administrative or office support roles.
- Strong organizational and multitasking skills.
- Good written and verbal communication skills in **English and Bahasa Malaysia**.
- Proficient in **Microsoft Office** (Word, Excel, Outlook)
- Basic knowledge of finance and HR processes is an advantage.
- Friendly, professional attitude with a strong sense of responsibility.
- Able to handle confidential information with integrity.
- A passion for working in the non-profit or social impact sector.

**Why Join NCSM?**

At **NCSM**, your work directly supports cancer awareness, prevention, and care programs across Malaysia. As an Administrative Assistant, you’ll gain hands-on experience across admin, finance, HR, and event coordination while contributing to a meaningful cause that helps improve lives.

**Make a difference. Join NCSM and be part of a team that cares.**

**Job Types**: Full-time, Contract
Contract length: 24 months

Pay: RM2,300.00 - RM2,500.00 per month

**Benefits**:

- Health insurance
- Maternity leave
- Meal allowance
- Opportunities for promotion
- Professional development

Ability to commute/relocate:

- Ipoh: Reliably commute or planning to relocate before starting work (preferred)

**Experience**:

- Administrative: 2 years (preferred)

Work Location: In person

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