Administrative Assistant

3 days ago


Kuala Lumpur, Malaysia Verinon Full time

**ROLE PURPOSE**

Performs secretarial and administrative duties for the assigned Deputy Director/s to ensure the smooth operation and function of the department.

**PRINCIPAL ACCOUNTABILITIES**

Schedule all regular and ad hoc meetings; prepare agendas for meetings; assist with background information and general information for meetings, and preparation of materials, equipment and refreshment.
- Process and manage all Deputy Director written correspondences by recording ingoing and outgoing mails, follow up on mail and distribution of written correspondences.
- Perform word processing related duties, i.e. draft and type simple reply to memos/letters, prepare presentation slides, prepare excel based tables, typing and binding reports/documents, table and maintain other form of documentations.
- Compile and maintain all non-confidential and confidential letters and documents for Deputy Director/section according to the i-sec/security policy.
- Assist in the arrangements for Deputy Director’s official visits and trips for local and abroad destinations including handling all claims, travel ticket, hotel/accommodation, and visiting schedule.
- Assist the sections under the Deputy Director in obtaining information through various platform such as internet and library publication.
- Perform relief duties of the PA to Director/Assistant Governor during the PA’s absence; as when needed.
- Coordination of cross sections meeting room booking and registration of visitors in the Visitor

Management System (VMS).

**QUALIFICATIONS**
- Academic Qualifications**:Diploma in Secretarial Science or its equivalent.**:

- **CGPA MIN : 3.0**:

- Experience: Minimum of **1 year related experience** would be useful.
- Ability to write well with an excellent command of English..

**TECHNICAL SKILLS/ KNOWLEDGE KNOWLEDGE**
- The administrative assistant is expected to demonstrate good collaborative behaviour, excellent
- interpersonal skills, organizational proficiency including time management, and proficiency in information

**Job Type**: Contract
Contract length: 12 months

Pay: RM2,800.00 - RM4,000.00 per month

**Benefits**:

- Health insurance
- Opportunities for promotion
- Professional development

Schedule:

- Day shift
- Monday to Friday

**Education**:

- Diploma/Advanced Diploma (preferred)

**Language**:

- English (required)

Work Location: In person


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