Business Administration Executive

1 week ago

Petaling Jaya, Malaysia ICM WOMAI TECHNOLOGY SDN BHD Full time

**About us**

ICM GROUP was established in 2011. It has laid out research and development, development of technology park, manufacturing and sales in the fields of semiconductors, smart agriculture, and healthy food. By integrating the technological and industrial resources of China and Malaysia, investing in the construction and operation of technology research and development platforms, e
- commerce trade platforms, financial service platforms and industrial parks, we will promote high-quality cooperation and development of the “Belt and Road” between China and Malaysia.

**About the role**

We are seeking a talented and experienced Business Administrator to join our dynamic team at ICM WOMAI TECHNOLOGY SDN. BHD. in Petaling Jaya, Selangor. In this full/part-time role, you will be responsible for providing essential administrative and operational support to ensure the smooth running of our business.

**What you'll be doing**

**1. Financial Administration**
- Prepare and process payments in a timely and accurate manner.
- Issue invoices, quotations, purchase orders (PO), and sales orders (SO).
- Maintain proper filing of payment vouchers, receipts, and related financial records for accounting and auditing purposes.
- Assist in cash flow monitoring and petty cash management when required.

**2. Human Resource & Payroll Support**
- Calculate staff salaries, allowances, overtime, and deductions accurately.
- Process staff expense claims and reimbursements.
- Maintain employee records related to payroll and benefits.

**3. Record Keeping & Documentation**
- Maintain systematic filing and documentation of company records (both hardcopy and digital).
- Ensure all financial, HR, and operational documents are properly kept for auditing and reporting purposes.
- Support management in preparing reports, letters, and administrative documents.

**4. Government Compliance & Licensing**
- Regularly update and maintain all company licenses, permits, and registrations to ensure full legal compliance.
- Monitor deadlines to avoid delays, lapses, or penalties.
- Liaise with relevant local and overseas authorities for approvals and compliance matters.

**5. General Administration**
- Provide administrative support to the management team in daily operations.
- Assist in coordination between departments to ensure smooth workflow.
- Perform other duties as assigned to support overall company operations.

**What we're looking for**
- Minimum 2 years of experience in a similar administrative or office operations and management role
- Strong organisational and time management skills with the ability to prioritise tasks and meet deadlines
- Adaptable and able to work independently as well as part of a team
- A keen eye for detail and a problem-solving mindset
- Business-minded with good customer service awareness; able to support business growth and project implementation.
- Competent in handling compliance filings and registrations with government or industry bodies.
- Strategic thinker with a results-oriented mindset and a drive for continuous improvement.
- Good command of Mandarin, English, and Malay, with solid written and verbal communication skills.

**What we offer**
- Free parking,
- Maternity leave,
- Medical leave and Medical claim
- 14 days annual leave

**Job Types**: Full-time, Part-time, Permanent

Pay: RM2,500.00 - RM4,500.00 per month

**Benefits**:

- Free parking
- Maternity leave
- Opportunities for promotion
- Work from home

Work Location: In person

  • Business Administrative Executive

    9 hours ago

    Petaling Jaya, Selangor, Malaysia Solarvest Full time 60,000 - 120,000 per year

    Job Description:The Business Administrative Executive provides high-level administrative and operational support to the Vice President (Global Office). This role ensures the smooth execution of day-to-day activities, coordinates cross-functional communications, and assists in strategic and administrative matters related to global operations.Key...

  • Business Development Executive

    2 days ago

    Petaling Jaya, Selangor, Malaysia Hexa Business Full time 60,000 - 80,000 per year

    Company DescriptionHexa Business, established in 2002, specializes in providing HR and business outsourcing services to clients in technology, telecommunications, and banking sectors. With a global presence spanning ten locations and a workforce of over 1,000 employees, Hexa Business caters to diverse customer needs. Its subsidiary, Hexamatics Servcomm,...

  • Admin Executive

    2 days ago

    Petaling Jaya, Malaysia Konica Minolta Business Solutions Full time

    **Job Overview** We are seeking a dedicated and detail-oriented Admin Executive to join our team. This role is essential in ensuring the smooth and efficient operation of our office by managing administrative functions, coordinating events, and maintaining compliance with relevant requirements. **Key Responsibilities** - Organise company events and...

  • Business Administration Executive

    1 week ago

    Petaling Jaya, Malaysia Ampmech Group Full time

    **Career With Us**: Ampmech Group and its Swiss Joint Venture Partner are ISO 9001:2015 certified companies. We serve the Oil & Gas, Petrochemical, Utilities, Food & Beverage and Construction industries. We specialise in Explosionproofing, Electrical & Instrumentation, Industrial & Process Control Automation and Manufacturing solutions. We provide value-add...

  • Assistant Business Administration

    1 week ago

    Petaling Jaya, Malaysia DKSH Holding Ltd Full time

    Location: Petaling Jaya, MY, MY - Global Business Unit: CG - Job Function: Sales - Requisition Number: 188094 - Description: **Job Summary**: Provide clerical support on daily activities execution related to country/Business Unit/central services administration and business support functions (e.g. office administration, office equipment and supplies upkeep...

  • Customer Administration Executive

    4 days ago

    Petaling Jaya, Malaysia FUJIFILM Business Innovation Malaysia SDN BHD Full time

    **Role Summary**: - To oversees key functions including Order Governance, Contract Setup, and Billing Operations, to ensure timely, accurate processing and exceptional support to both internal and external stakeholders. The role plays a pivotal role in aligning service performance with business objectives, driving operational excellence, and supporting...

  • Assistant Business Administration

    2 days ago

    Petaling Jaya, Selangor, Malaysia DKSH Spain Full time 30,000 - 45,000 per year

    Job Summary Provide clerical support on daily activities execution related to country/Business Unit/central services administration and business support functions (e.g. office administration, office equipment and supplies upkeep management and cost/tender management, etc.)Under subsidiary company - Famous Amos Malaysia Sdn Bhd General ResponsibilitiesTo...

  • Executive Administration

    2 days ago

    Petaling Jaya, Selangor, Malaysia Zazen Worldwide Full time 40,000 - 60,000 per year

    Job SummaryThe Administrative Executive is responsible for managing day-to-day administrative operations, coordinating office activities, and ensuring smooth business support functions. This role involves handling documentation, scheduling, communication, and providing administrative assistance to various departments.Key ResponsibilitiesManage and organize...

  • Administrative Executive

    2 weeks ago

    Petaling Jaya, Selangor, Malaysia EOSTRE SDN BHD Full time 40,000 - 80,000 per year

    The Administrative Executive is responsible for providing comprehensive administrative support to ensure efficient operation of the office. This role involves handling a wide range of administrative tasks, with a particular focus on managing Excel spreadsheets and PPT. The ideal candidate will be detail-oriented, highly organized, and proficient in Microsoft...

  • Administrative Executive

    1 week ago

    Petaling Jaya, Malaysia Minconsult Sdn Bhd Full time

    **Position : Administrative Executive** **Working Location : Petaling Jaya ( near Asia Jaya LRT station )** **Salary Range : RM 2,500 - RM 3,000** **Responsibilities**: - Reviewing RFP/EOI: Evaluate Requests for Proposals (RFP) and Expressions of Interest (EOI) for government and non-government projects. - Developing Business and Commercial Strategies:...