Document Controller

1 week ago

Seri Kembangan, Malaysia Godeco Services Sdn Bhd Full time

**Position**: Document Controller

**Location**: One South, opposite MRT station near Sungai Besi toll

**Role Overview**:
You will play a vital role in **document control**, managing tender submissions, contract administration, and project coordination. you will ensure that all project documentation is accurate, timely, and compliant with legal and regulatory standards.

**Key Responsibilities**:
**Tender & Contract Management**
- Handle all incoming client enquiries promptly, including invitations to tender and requests for quotations.
- Compile and maintain up-to-date tender files, brochures, write-ups, and correspondence to support effective tender submissions.
- Analyse and review tender/contract requirements, terms, and conditions to ensure legal and regulatory compliance.
- Monitor contract/tender expiry and alert relevant departments to initiate renewals or new submissions.
- Work closely with management to draft, review, and negotiate commercially viable tenders and contracts.
- Provide recommendations and clarifications on contractual queries raised by clients.
- Coordinate the preparation and evaluation of subcontractor packages, ensuring compliance and assessing exceptions or qualifications submitted.
- Support the contract holder throughout the contract life cycle, from pre-award to post-award, renewal, or closure.

**Document Control & Reporting**
- Manage and maintain an effective document control system, ensuring accurate numbering, logging, and filing of all documents.
- Generate regular status reports on tender documents and contracts.
- Archive and digitize past project documents and templates, maintaining proper record retention.

**Procurement & Administrative Support**
- Arrange for the collection of tender documents and drawings, and coordinate payment/refund of tender fees and deposits.
- Assist in the preparation of technical documents for tender submissions.
- Monitor and ensure timely renewal of company registrations with CIDB Malaysia, including PPK, SPKK, and Score.
- Support internal communications and workflows within the QS department and across other departments.
- Assist in any other administrative duties assigned by the management.

**Qualifications**:

- Minimum Diploma in Business Administration, Office Management, or a related field.
- Experience in administrative support related to contract documentation or tendering is an added advantage.
- Basic understanding of contract administration processes, procurement procedures, or project coordination (especially in construction).
- Detail-oriented with the ability to assist in reviewing and organizing contract-related documents.
- Good communication and interpersonal skills to coordinate with internal departments, suppliers, and clients.
- Able to handle multiple tasks and assist in tracking deadlines and document submissions.
- Proficient in Microsoft Office (especially Word and Excel); experience with contract or document management systems is

**What We Offer**:

- Competitive salary with performance-based increments.
- Opportunities for growth and professional development.
- Young, collaborative, and energetic team environment.
- Exposure to diverse and challenging projects across the private and public sectors.

**Job Types**: Full-time, Permanent, Contract, Fresh graduate

Pay: RM2,000.00 - RM2,500.00 per month

**Benefits**:

- Flexible schedule
- Meal provided
- Professional development
- Work from home

Work Location: In person

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