Executive Assistant

1 week ago

Puchong, Malaysia ProppyApp Sdn Bhd Full time

**Job Roles & Responsibilities:

- **
- Maintain and optimise detailed calendars for top management, demonstrating discretion and maturity in handling sensitive scheduling matters.
- Proactively resolve conflicts while prioritising appointments strategically.
- Exhibit a high level of professionalism in written and verbal communications, emphasising confidentiality.
- Handle incoming communications promptly and discreetly.
- Coordinate comprehensive travel logistics with a mature approach, ensuring the executive's comfort and well-being during trips.
- Organise and facilitate high-level meetings, emphasising a harmonious atmosphere and efficient collaboration.
- Establish and maintain an organised document management system with a focus on confidentiality.
- Implement a structured filing system to enable quick and discreet retrieval of critical information.
- Exercise discretion in handling sensitive information, adhering to strict confidentiality protocols.
- Develop and maintain procedures to safeguard and secure confidential data.
- Provide comprehensive support in planning, executing, and documenting various projects with a mature and collaborative mindset.
- Demonstrate problem-solving skills, and promotes a positive work atmosphere.
- Scrutinise and manage expense reports with meticulous attention to detail, emphasising confidentiality and adherence to organisational policies.
- Facilitating effective communication between top management and various teams.
- Act as a mature and reliable liaison, ensuring streamlined information flow and task coordination.
- Provide dedicated support in various administrative tasks, emphasising professionalism.
- Assist in managing office supplies, equipment, and other administrative resources.
- Support in the execution of organisational strategies outlined by top management, emphasising a mature and strategic approach.
- Collaborate with teams to ensure strategic initiatives are implemented harmoniously.
- Respond promptly and effectively to any ad hoc requests from top management, demonstrating maturity and adaptability.
- Any other reasonable duties as required

Qualification:

- Minimum Bachelor’s Degree in Secretarial or Office Administration.
- Proven experience as an executive assistant with a mature and trusted approach.
- Basic accounting & HR knowledge will be added advantage.
- Expert level written and verbal communication skills.
- Strong literacy and verbal reasoning and proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars.
- Reliable, responsive, discrete, confidential and diplomatic.
- Forward looking thinker, who actively seeks opportunities and proposes solutions.
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Knowledge of standard office administrative practices and procedures.
- Confident, proactive, self-motivated and organised approach.
- Emotional maturity.

**Job Types**: Full-time, Contract
Contract length: 3 months

Pay: RM4,000.00 - RM5,000.00 per month

**Benefits**:

- Opportunities for promotion
- Professional development

Schedule:

- Monday to Friday

**Education**:

- Bachelor's (preferred)

**Experience**:

- Executive Assistant to CEO: 2 years (preferred)

**Language**:

- Mandarin (preferred)

  • Operation Executive

    1 week ago

    Puchong, Malaysia Agensi Pekerjaan Carpe Diem Executive Sdn Bhd Full time

    1. To assist in supervise the entire team of the branch consists of customers support, installation and logistic in ensuring smooth operations of the branch at all time. 2. To plan and liaise with sub-contractors in order to improve cost effectiveness and quality of the installation services provided to customers. 3. To ensure all transactions of...

  • Executive Assistant

    1 week ago

    Puchong, Malaysia Superb Impression Creationz Sdn Bhd Full time

    **Job description** - The Executive Assistant reports directly to the Group Operations Manager and plays a pivotal role in supporting high-level executives by managing administrative tasks, operational executions, and assisting in business marketing communications, including social media strategies and implementation. Additionally, the role involves...

  • Personal Assistant

    2 days ago

    Puchong, Malaysia PeopleX HR Tech Sdn Bhd Full time

    **1. Calendar & Meeting Management** - **Manage calendars for Executive Director and President with 100% scheduling accuracy.** - **Respond to meeting requests within 24 hours; resolve conflicts within 48 hours.** - **Minimize downtime between appointments.** - **Send meeting agendas/documents at least 1 hour before meetings.** - **Arrange meetings (internal...

  • HR Executive

    2 days ago

    Puchong, Malaysia Eco Interiors International Sdn Bhd Full time

    **What are your job responsibilities?** - We are hiring HR Assistant / Executive who possess good organization skill and good follow-up skill. **What is your Job Scope?** - Support the team in handling Covid-19 matters and preventative measures. - Check and supervise preventative measure kits and equipment are sufficient and in order. - In-charge of filing...

  • Executive Assistant

    1 week ago

    Puchong, Malaysia G-AsiaPacific Full time

    The Executive Assistant (EA) / Personal Assistant (PA) provides high-level administrative support to the CEO, ensuring the efficient and smooth operation of the executive office. This role requires a proactive, organized, and detail-oriented professional who can anticipate the needs of the CEO and manage a diverse range of responsibilities with discretion...

  • Finance Assistant

    2 days ago

    Puchong, Malaysia COLUMBIA ASIA HOSPITAL PUCHONG Full time

    **Responsibilities** - Assist the Finance Executive in Billing/Cashier, Discharge and Admission process accordance to standard operating procedure - Assist the Finance Executive in coordinating and ensuring patient's bills are properly managed and followed-up - Assist the Finance Executive to monitor and pursue debtors or payment - Assist in the stock take...

  • Admin Account Executive/assistant

    4 days ago

    Puchong, Malaysia Talent Houz Full time

    **Title - Admin Cum Account Executive/Assistant** **Location - Puchong** **Salary Range - RM 2500-RM 2800** **About the Job** Call out to people who are extremely meticulous and able to manage full-cycle accounting. Are you - Facing poor regulation and unfair treatment of work? - Not getting appropriate recognition despite you have been working hard and...

  • Executive Assistant

    2 days ago

    Puchong New Village, Malaysia eLearningMinds Full time 72,000 - 108,000 per year

    JOB OVERVIEWThe Executive Assistant (EA) to the CRO plays a critical role in enabling the CRO to focus on strategic priorities by managing administrative, operational, and communication tasks effectively. The EA ensures seamless coordination across departments, compiles essential reports, organizes meetings with department heads, and acts as the CRO's key...

  • Maintenance Assistant or Maintenance Executive

    6 days ago

    Puchong, Malaysia Cold Chain Logistics Company Full time

    **1) Job **Position : Maintenance Assistant** a) Position Status: Contract or Permanent (Depend on Interview Evaluation) b) Offered Monthly Salary: RM1,500 to RM1,850 c) Please indicate expected salary d) Overtime : Claimable e) Experience : Minimum 1 year working experience f) Education : Minimum Certificate in any engineering or maintenance or related...

  • Executive Assistant to the President

    2 days ago

    Puchong New Village, Malaysia PHARMASOLUTION SDN BHD Full time 60,000 - 80,000 per year

    Job TitleExecutive Assistant to the PresidentLocation: Kuala Lumpur, Malaysia Industry: Internet Healthcare ServicesCompany OverviewWe are an internet healthcare services company based in Kuala Lumpur, Malaysia, dedicated to improving accessibility and efficiency in medical services through innovative technology. Our business development is structured in two...