Assistant Manager, Licensing Unit

Assistant Manager, Licensing Unit

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**Job responsibilities**:
**Licensing**
- Provide advisory support to CMSRL applicants, holders, Branch Responsible Persons (BRPs), Business Units, and Internal Auditors on licensing-related inquiries.

**Administer Continuing Professional Education (CPE) training for all CMSRL Holders**
- Monitor each license holder's CPE points using the Licensing Masterlist and Training Masterlist to ensure accuracy and prevent deficiencies in CPE requirements.
- Ensure all CMSRL holders obtain a minimum of 20 CPE points before their license anniversary date and comply with regulatory requirements to continue carrying out the relevant regulated activity.
- Facilitate the training registration process for CMSRL holders by coordinating with external training providers and the Learning and Development to ensure timely and relevant training that meets regulatory CPE requirements.

**Administer the renewal process of CMSRL for all licensed holders**
- Prepare and manage the renewal process for all CMSRL holders in a timely manner and in an efficient way before the license anniversary date.
- Responsible to ensure licensed representative have complied with:

- minimum CPE points requirement
- have not been declared bankrupt or entered into a composition of arrangement with

creditors
- remain fit and proper at all times as required under Section 65 of the CMSA
- Perform bankruptcy (insolvency) checks for all licensed representatives before renewal month.
- Timely and accurate administration of the renewal process for all CMSRL holders.

**Reporting - Internal Management Reporting**
- Submit the Remisier Expenses Report to the Finance Department monthly by the third week of the month, specifically by the 22nd of each month.
- Submit the Management Quota Report and Futures Report to the Compliance Department monthly by the first week of every month.
- Ensure all reports are submitted in accordance with stakeholders' deadline requirements.
- Prepare and submit ad-hoc reports as requested by Business Units as needed.

**Reporting - Regulatory Reporting**
- Submit the Marketing Representative Report to the SC via the SC's Com Rep platform monthly, no later than 5 working days after the end of the month.
- Submit the Fit & Proper report (Form 6A) to the SC via the SC's EASy system, no later than 7 working days after the end of the month.
- Submit the yearly Company License Renewal Details (Form 4) to the SC via the SC's Easy system.
- Ensure compliance with submission deadlines to avoid any penalties imposed by regulators.
- Prepare and submit ad-hoc reports as requested by authorities, including the SC, Bursa, Bank Negara Malaysia (BNM), and any other authorities.

**Other Responsibilities**
- Administer the management of Costed Back staff, including the renewal of their service contract and termination processes.
- Conduct CTOS checks on Corporate Directorship every 3 months, and additionally as required by internal policies or regulatory obligations.
- Administer and monitor all expenses related to licensing matters, including Bursa registration fees, training expenditures, and other related costs, ensuring accurate and timely payments.
- Oversees the renewal of Group Hospitalisation & Surgical policy for participating remisiers and Costed Back staff, managing the payment and claim reimbursement processes efficiently.
- Respond to internal audit requests by providing the required CMSRL listing and any other required reports during audits.
- Assist with the renewal of the Capital Market Services License (CMSL) and the variation of particulars including changes in business address, directorship, shareholders, and regulated activities.
- Performs submissions related to Key Management and Compliance Officers to the SC via the EASy system.
- Undertake any additional tasks or ad-hoc responsibilities as instructed by the Superior as needed.

**Job requirements**:

- A bachelor's degree and/or professional qualification in a related field is generally required.
- At least 2-5 years of experience in licensing or a related field within the financial services industry.
- Experience working in a bank, investment firm, or regulatory body is highly desirable.

**Skills**
- Analytical Skills: Ability to analyze complex regulatory requirements and licensing processes.
- Communication Skills: Effective written and verbal communication skills for liaising with internal stakeholders, regulatory bodies, and license holders.
- Attention to Detail: Strong attention to detail to ensure accuracy in licensing documentation and compliance monitoring.
- Organization: Excellent organizational skills to manage multiple tasks,