HR and Admin Executive at Puchong

**Company Business Nature**

A privately held game-publishing company backed by a listed multinational group headquartered in Thailand. It supports regional operations across Southeast Asia, including Malaysia, Singapore, and Indonesia.

**Job Scope**

We are seeking an experienced HR and Admin Executive to assist with human resources functions across Malaysia. This role will involve managing payroll processes, ensuring compliance with local labor laws, fostering positive employee relations, and handling HR administration tasks. The HR Executive will also be responsible for generating key HR reports, implementing performance management strategies, and developing KPIs aligned with organizational goals

**Payroll Management**:

- Overseeing end-to-end payroll processes for all employees in Malaysia.
- Ensuring accurate and timely processing of payroll, including deductions, allowances, and bonuses.
- Managing payroll-related queries and issues from employees.
- Collaborating with finance teams to reconcile payroll data and ensure compliance with accounting standards.

**Income Tax**:

- Understanding the income tax regulations and rates applicable to employees in Malaysia.
- This includes knowledge of tax brackets, deductions, exemptions, and reporting requirements.

**Compliance and Legal**:

- Versed with labor laws and regulations in Malaysia.
- Ensuring company policies and procedures are compliant with local labor laws.
- Advising management on labor law matters and providing guidance on legal implications.
- Handling employment contracts, terminations, and other HR-related legal documentation.

**HR Administration**:

- Handling HR administrative tasks such as leave management, attendance tracking, and employee records maintenance.

**Reporting and Analysis**:

- Generating reports on key HR metrics, such as turnover rates, absenteeism, and compensation analysis.
- Analyzing data to identify trends and insights to support decision-making and strategic planning.

**Performance Management (OKR Implementation)**:

- Collaborate with department heads and key stakeholders to define strategic objectives and develop measurable key results that drive performance and align with organizational goals.
- Provide training and guidance to managers and employees on setting effective OKRs and cascading them throughout the organization.

**KPI Development and Management**:

- Implement Key Performance Indicators (KPIs) to measure individual, team, and organizational performance.
- Ensuring KPI are aligned with strategic objectives and support continuous improvement efforts.
- Monitor and analyze KPI data to identify trends, opportunities, and areas for improvement, providing insights to management for decision-making.

**Performance Evaluation and Feedback**:

- Oversee the performance evaluation process, ensuring it is fair, transparent, and aligned with the OKR and KPI framework.
- Facilitate regular performance conversations between managers and employees, providing guidance on goal progress, performance expectations, and development opportunities.

**Employee Relations**:

- Fostering positive employee relations across all locations.
- Addressing employee grievances and conflicts in accordance with company policies and relevant regulations.
- Implementing initiatives to enhance employee engagement and satisfaction.

**Requirements**:

- Diploma/Bachelor’s degree in human resources, Business Administration, or related field
- Proven experience as an HR Executive or similar role, with a focus on payroll and compliance in Malaysia
- Strong understanding of payroll processes and regulations in each country
- In-depth knowledge of labor laws and regulations in Malaysia
- Excellent communication and interpersonal skills
- Ability to handle confidential information with integrity and discretion
- Strong analytical and problem-solving skills
- Proficiency in Microsoft Excel, Vlook-up and Pivot table is a must
- Attentive and eager to learn, great initiative
- Meticulous and able to meet deadline
- People person, able to build relationship with all level of staffs
- Outgoing and a team player
- Proficiency in Mandarin is required to communicate effectively with stakeholders and counterparts based in China

**Job Details**:

- **Salary: Up to RM4,000**:

- Working days/hours: Monday to Friday, 9AM to 6PM
- Working Location: Bandar Puteri Puchong

**Job Types**: Full-time, Permanent

Pay: Up to RM4,000.00 per month

**Benefits**:

- Opportunities for promotion
- Professional development

Application Question(s):

- What is your expected basic salary?
- Are you able to start immediately? If No, how long your notice period?
- How many years of experience do you have in a Human Resources and Admin Executive role?
- Are you experienced in managing end-to-end payroll processes in Malaysia?
- Are you well-versed in Malaysian labor laws and HR legal documentation (contracts, terminations, etc.)?
- Are you proficient in Microsoft Exce