Admin Assistant

3 days ago

Puchong, Malaysia Synergy XYZ (M) Sdn. Bhd. Full time

**Admin Assistant**

1. Monitor and manage company assets.
- Inventories, stock labelling, stock checking and maintenance.
- Designing the usage SOP and guidelines.

2. Courier services and transportation management.
- Arrange and manage documentations and parcel to deliver (prizes, product etc.)

3. Employees workstation management
- Involve in employee’s workstation arrangement and do necessary subscription if needed.

4. Software and hardware management
- Internet, server, telecommunication etc. (software)
- Alarm, CCTV, laptop, printer, mobile phone etc. (hardware)

5. Tenant management
- Landlord engagement for enquiry and maintenance.
- Car park management

6. Utility management
- Contact and liaise with government sector for documentations and issue settling.

7. Pantry management
- Ensuring the pantry is always in good condition and comfortable environment.
- Designing the SOP and usage policy of the pantry
- Communications between internal staffs
- Communications between staffs and client’s

9. Monitor and arrange office maintenance by schedule.

10. Arrange and manage meeting rooms booking when required.

11. Visitor management
- Handling parcel and letter collection from any courier services.
- Attending office maintenance team.
- Attending any visitors or guest (serving drinks if needed).

12. Safety and health management
- Designing and execute the cleaning and hygiene management.
- Execute daily office cleaning checking.
- Ensuring high level of security of working environment.

**Procurement**

1. Assisting in identify the business requirement of goods and services.
- Talents
- Vendor
- Goods and products
- Software’s / system’s

2. Assisting in sourcing of the right vendor according to the business requirement.

3. Assisting in identify, evaluate, select the right vendor, and make approval.
- Pricing
- Quality
- After sale service etc.

4. Involve in creating the Standard Operation Procedure (SOP) and guidelines for each purchasing / subscriptions / hiring request.

5. Assisting in initiating payment for the requested goods or services.

6. Assisting in auditing delivery and ensure compliances.
- Understanding each department position job description, skills and requirements, to-do (job scopes) and timeline.

**Salary**: RM2,500.00 - RM3,500.00 per month

**Benefits**:

- Additional leave
- Free parking
- Professional development

Schedule:

- Monday to Friday

**Education**:

- STM/STPM (preferred)

**Experience**:

- Accounting: 1 year (preferred)

Ability to Commute:

- Puchong (required)

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