Personal Assistant to Managing Director

2 weeks ago

Alor Setar, Malaysia AL FAIZ HOLDING SDN. BHD. Full time

Manage Director’s electronic diary, assessing priority of appointments and reallocation
as necessary.
- Manage Director’s travel arrangements (including visas/accommodation).
- Process Director’s correspondence, ensuring that incoming correspondence is dealt
with by the Director/or on behalf of the Director, or other staff as appropriate.
- Maintain Director’s office systems, including data management and filing.
- Maintain records of Director’s contacts.
- Screen calls, enquiries and requests, and deal with them when appropriate.
- Assist Director in researching and following up with action on matters which fall within
the Director’s responsibility - chasing responses, triggering follow-up action.
- Produce documents, briefing papers, reports and presentations for the Director.
- Organise meetings and ensure that Director is well prepared for those meetings,
preparing agendas, pre-meeting briefings and meeting papers.
- Manage arrangements for Trustees’ and Sub-Committee meetings, including
production/distribution of agenda and papers.
- Assist/support Director, Development Manager & Communications Manager in
arranging funding partner and other events.
- Meet and greet visitors at all levels of seniority.
- Supervise all Trust incoming/outgoing mail.
- Any other duties as may reasonably be required by the Director
Job Requirements
- A certificate from a secretarial school preferred
- Knowledgeable in law and management
- Knowledgeable in basic account
- Proven experience working as a personal assistant required
- Excellent verbal and written communication skills
- Strong customer service and social skills
- Exceptional organizational and time-management skills
- Follows instructions clearly and accurately within a timely fashion
- Proactive and enthusiastic about delivering positive results
- Able to sit, walk, stand for long hours at a time

**Salary**: RM1,800.00 - RM2,500.00 per month

Schedule:

- Day shift

COVID-19 considerations:
Wear mask and all staff should be vaccinated.

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