Administrative Executive, Retail Sg/my

1 week ago

Kuala Lumpur, Malaysia C&J Clark (M) Sdn Bhd Full time

**PURPOSE**:
Reporting to the Director of Retail for Singapore and Malaysia, the role will help support variety of clerical and administrative tasks both Singapore and Malaysia.

**ACCOUNTABILITIES**:

- Consolidate and document field retail-related reports
- Assist Retail to manage the PO process.
- Backup support for PO issuance to single contributor member in the business division; thisincludes initiating & requesting new vendor code creation in SAP system with the UK team.
- ORC billings.
- Singapore store team OT and Commission Report.
- Render administration and operational support to retail estate when required
- Help in assigned one-off ad-hoc project/s.
- Support the primary/ matrix managers on any ad-hoc assignment tasked
- Leasing contract matters.

**RESULTS**:

- Operational excellence.
- Timeliness and accuracy of retail report submission.
- Time management and priority management
- Improve administrative processes, through regular review and identification of opportunities, to deliver an improved, efficient service for the department.

**Key Relationships**:

- Director of Retail, SG/MY
- SG MY Retail Executive
- Key Appointment Holders (SG/MY based)
- Facilities Management
- Vendors

**Essential Knowledge**:

- Tertiary qualification in Business Administration or equivalent
- Minimum 3 years of relevant working experience in area of office administration and management
- Strong written and verbal English and a secondary language (Bahasa)
- Ability to work in a fast-paced environment
- Management of general office administration
- Proficient user of Microsoft office programs, including intermediate PowerPoint and advanced Excel skills

**Technical Skills**:

- Microsoft Office, knowledge in using Microsoft Office related software at an intermediate level
- Proficient command in English and a second Asian (Bahasa) language, both verbal and written

**Successful Experience**:

- Ability to work in a fast-paced environment
- Management of general office administration

**Competencies**:

- Priority Management
- Resourcefulness
- Independence/ Interdependence
- Strong ability to work efficiently and effectively, to multi-task, and to handle last-minute changes in a fast-paced retailing environment
- Self-initiator and a team player
- Willingness to assist with initiatives and projects as needs arise throughout the organization

Pay: RM3,500.00 - RM5,500.00 per month

**Benefits**:

- Health insurance

Schedule:

- Monday to Friday

Supplemental Pay:

- 13th month salary

Work Location: In person

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