Assistant, Public Affairs

6 days ago


Bintulu, Malaysia Pertama Ferroalloys Sdn Bhd Full time

Responsibilities:

- Screening and dealing with phone calls, enquiries and requests, and handling them when appropriate
- Assist to manage diaries and appointment for Vice Chairman/General Manager
- Assist to manage travel arrangement for Vice Chairman/General Manager
- Assist to do travel claims and reimbursement for Vice Chairman/General Manager and get approval from HQ
- Assist to handle management confidential documents at Vice Chairman/General Manager office ensuring they remain secure
- Assist to coordinate venue for Vice Chairman/General Manager/Deputy General Manager meeting and taking minutes of meeting whenever necessary
- Assist to compile receiving reports / Documents at Vice Chairman/General Manager office for General Manager approval whenever necessary

Public Relations (PR) /Corporate Social Responsibility (CSR) & Sustainable Development Goals (SDG) and Administration Responsibilities:

- Assist to handle flight booking, hotel and transportation arrangement for the staff, visitors & Board Of Director's (BOD's)
- Assist to arrange PPE, transportation and accommodation for visitors & BOD's
- Assist to allocate and controls the document numbering system and maintaining the various controlled document registers as required for PA/CSR CSR & SDGs and Vice Chairman / General Manager
- Assist to performs file backup to ensure proper storage and archiving of electronic documentation
- Follow company set policies and procedures, e.g safety, raise Purchase Request, Payment Application acquires authorities signature approvals
- To ensure proper documentation, arrangement, reports, filling records are consistent with the completeness of supporting documents
- Responsible for coordinating and implementing CSR activities according to the company strategy, in its ongoing commitment to become a more sustainable and socially responsible organization
- Assisting the execution of CSR projects and activities
- Creates awareness of CSR activities of the company externally & internally (stakeholders, shareholders contractors & suppliers, public awareness)
- Promotes awareness of corporate responsibility within the organization by involving employees ensuring both the management and workforce are informed, involved, and understand the reasons and importance of CSR
- To comply with Company safety policy and procedure
- To undertake any other job assigned by your superior or Management from time to time

**Job Types**: Full-time, Permanent

Pay: From RM1,800.00 per month

**Benefits**:

- Flexible schedule
- Health insurance
- Maternity leave
- Meal provided

Work Location: In person



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