Event Executive

6 days ago


Petaling Jaya, Malaysia HULU COFFEE Full time

**Job Summary**:
As an **Event Executive**, you will be responsible for supporting and leading event projects from idea to execution. You will coordinate all event elements including logistics, setup, supplier management, team support, and on-ground activation. If you're passionate about creating memorable experiences and thrive in a fast-paced environment, we’d love to meet you.

**Key Responsibilities**:Event Planning & Coordination**
- Plan and execute a wide range of events including store openings, roadshows, in-store activations, and external collaborations.
- Coordinate event timelines, budgets, and deliverables to ensure smooth operations.
- Liaise with suppliers, vendors, partners, and internal teams to ensure every detail is covered.

**On-Ground Setup & Execution**
- Manage event setup and teardown including physical installations, branding materials, F&B presentation, and merchandise.
- Lead on-site execution and act as the main point of contact during events.
- Troubleshoot issues in real-time and ensure high service standards are maintained.

**Marketing & Promotion Support**
- Collaborate with marketing team to align event goals with campaign themes and brand positioning.
- Assist in developing promotional materials, invites, and social media content related to events.
- Work with media partners or influencers where relevant to amplify event reach.

**Post-Event Follow-Up**
- Evaluate event success and gather feedback from teams and attendees.
- Prepare post-event reports including photos, cost breakdowns, learnings, and KPIs.
- Maintain a record of vendor contacts, cost benchmarks, and event checklists for future planning.

**Requirements**:

- Diploma/Bachelor’s in Event Management, Marketing, Communications, or related field.
- 1-3 years of experience in event planning or brand activation (F&B, lifestyle, or retail experience preferred).
- Strong organizational skills with attention to detail and the ability to multitask.
- Excellent communication, negotiation, and people skills.
- Willingness to work weekends, evenings, or public holidays when events take place.
- Must be hands-on, proactive, and able to work under pressure in a fast-paced environment.

**Bonus Points (preferred)**:

- Familiarity with event permitting, setup logistics, and vendor sourcing.
- Basic design or content creation skills (Canva, Adobe, etc.).
- Own transportation or willing to travel between outlets and event venues.

**What We Offer**:

- Opportunity to lead creative, high-impact events and activations.
- Fast-paced and fun working environment with a passionate team.
- Career progression and hands-on experience with brand building.
- Staff meals, discounts, and perks during event days.
- A workplace that values initiative, collaboration, and innovation.

Pay: RM2,193.76 - RM4,705.39 per month

**Benefits**:

- Opportunities for promotion
- Professional development

Schedule:

- Monday to Friday
- Weekend jobs

Supplemental Pay:

- Commission pay
- Performance bonus

Work Location: In person


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