Internship for Executive Support- Kuchai Lama

**Requirements**:

- Possess strong analytical skills, interpersonal skills, and a positive working attitude.
- Great communication and presentation skills, as well as fluency in both English and Bahasa Malaysia.
- Support strong teamwork, good communication, and a happy work environment.
- **Allowance**: RM800/month
- **Working Days**: Mon-Fri (Sat if special tasks)
- **Hours**: 9:00 AM - 5:00 PM

**Reports Required (Templates Provided)**:

- **Daily**: Attendance, tasks, issues/complaints, payments collected
- **Weekly**: Facility bookings, inspections, pending vendor work, procurement
- **Monthly**: Building, operations, and finance summaries

**Company Expectations**:

- Be precise, detail-oriented, and meet deadlines.
- Communicate professionally (written and verbal).
- Take initiative, solve problems, and collaborate effectively.
- Continuously learn and understand work systems and processes.

**Executive Support Intern Duties**:

- Collect service charges, water charges, sinking funds, insurance, quit rent, assessments, and interest.
- Issue invoices and receipts for maintenance, parking, and other services.
- Engage and manage service providers to maintain common property and equipment.
- Conduct regular inspections of buildings, lifts, and service machinery professionally.
- Ensure timely payment of bills and invoices to avoid penalties.
- Handle petty cash listings, claims, and disbursements.
- Prepare payment listings and obtain approval for vouchers and cheques.
- Maintain accurate records of parcel owners, proprietors, and tenants.
- Manage residents' bookings, renovations, and moving processes.
- Address inter-floor leakages, access card management, and defaulters' action plans.
- Compile and submit monthly maintenance reports and residents' feedback summaries.
- Attend and assist in council meetings and annual general meetings (AGMs).
- Prepare agendas, minutes, and yearly budgets for JMB/MC approval.
- Call for tenders and advise on award decisions.
- Ensure service providers perform duties effectively and promptly.
- Respond to emergencies and conduct site visits as needed.
- Maintain and organize documents, manuals, and drawings securely.
- Ensure confidentiality of sensitive documents.
- Address and resolve nuisances on the property.
- Provide daily reports on tasks, collections, and attendance.
- **Executive Support Intern Duties**:

- Collect service charges, water charges, sinking funds, insurance, quit rent, assessments, and interest.
- Issue invoices and receipts for maintenance, parking, and other services.
- Engage and manage service providers to maintain common property and equipment.
- Conduct regular inspections of buildings, lifts, and service machinery professionally.
- Ensure timely payment of bills and invoices to avoid penalties.
- Handle petty cash listings, claims, and disbursements.
- Prepare payment listings and obtain approval for vouchers and cheques.
- Maintain accurate records of parcel owners, proprietors, and tenants.
- Manage residents' bookings, renovations, and moving processes.
- Address inter-floor leakages, access card management, and defaulters' action plans.
- Compile and submit monthly maintenance reports and residents' feedback summaries.
- Attend and assist in council meetings and annual general meetings (AGMs).
- Prepare agendas, minutes, and yearly budgets for JMB/MC approval.
- Call for tenders and advise on award decisions.
- Ensure service providers perform duties effectively and promptly.
- Respond to emergencies and conduct site visits as needed.
- Maintain and organize documents, manuals, and drawings securely.
- Ensure confidentiality of sensitive documents.
- Address and resolve nuisances on the property.
- Provide daily reports on tasks, collections, and attendance.

**Additional Benefits**:

- Training Provided
- Gain hands-on experience in business administration initiatives
- Work on real-world projects with experienced team
- Allowance Provided
- Performance Bonus
- Build your own profile and network in the industry.

**Job Type**: Internship
Contract length: 3-6 months

Pay: RM500.00 - RM1,000.00 per month

Schedule:

- Day shift

Supplemental Pay:

- Attendance bonus
- Performance bonus

Ability to commute/relocate:

- Kota Damansara: Reliably commute or planning to relocate before starting work (required)

Work Location: In person