Executive Admin Assistant

2 weeks ago

Kuala Lumpur, Malaysia ESPACE INDUSTRIES SDN. BHD. Full time

JOB DESCRIPTION:
Diploma/Bachelor/Master degree in Business Admin/HRM/Accountancy/Finance with at least 3 years experience is required

To administrative and manage day-to-day operations of overalL general duties in Admin & HR Department

To liaise and co-ordination administrative works

To prepare payment requisitions for HR & Admin Dept. and Company overhead expenses e.g. utilities bill, petrol usage and courier services usage

Managing Company official correspondence, coordinate and tracking functions, format correspondence, mark recommendations, and handle incoming and outgoing corresponding documents to be key in in data base and disseminate

To monitor and renew all company registration and licenses with relevant department and authorities such as PKK, CIDB, TNB, MCMC,TM, ST, DOSH and etc.

To manage the overall operational functions, assist the head of admin department in planning, execution and control of the department

To manage payroll related administration work and to make all necessary co-ordination with employee to ensure smooth and efficient payroll processing

To manage recruitment programs and the hiring process, maintain up-to-date recruitment tracker, talent database and all related interview communication

To implement and administrator of Human Resources policies, programs and practices, and to review and update the SOP on a regular basis

To implement training and development initiatives to address current capabilities and future training needs; coordinates and liaises with external consultant on employees’ training needs and arrange schedules for employees. Evaluate the effectiveness of the respective training programs feedback from employees

To maintain and ensure that department ISO policies, procedure and forms are updated as per ISO requirement

To assist in auditing work and prepare all documents needed
- Any other duties as assigned by the superior/management from time to time

JOB REQUIREMENT (SKILLS):
At least 2 to 5 years’ relevant experience

Able to communicate well with all levels of people

Expert user of Microsoft Office and numerically inclined

Knowledge in Microsoft Excel and any accounting software

Highly committed to work and able to work independently with minimum supervision

Attentive to detail, ability to manage deadline and strong commercial mind-set

Solid communication skills

**Benefits**:

- Cell phone reimbursement
- Opportunities for promotion
- Professional development

Schedule:

- Monday to Friday

Supplemental pay types:

- Overtime pay
- Performance bonus
- Yearly bonus

Pay: RM1,600.00 - RM2,200.00 per month

Schedule:

- Day shift

**Education**:

- STM/STPM (preferred)

**Experience**:

- Administration: 1 year (preferred)

**Language**:

- English (preferred)
- Bahasa (preferred)

Expected Start Date: 10/07/2024

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