Officer, Finance-procurement

2 weeks ago

Kuala Lumpur, Malaysia International Medical University - IMU Full time

**Responsibilities**:**Invoice Management**
- E-Invoicing Invoice Entry within 3 working days
- Accruals Entry every month end
- Unrecorded Liability monitoring
- 3 Way Matching of documents (Goods Receipt, Invoice, PO).
- Ensure execution of process in compliance to purchasing/procurement invoicing SOP
- Ensure monthly submission of Statement of Accounts (SOA).
- Assist in internal and external audit process.
- Perform other duties assigned by management from time to time.
***Contract Management**
- Contract administration, updates and reporting.
- Follow up on contract renewal and update on renewal status.
***Reporting & Analysis**
- Monthly Trade Creditor’s Reconciliation.
- Bi-weekly reporting and monitoring and checking on Unposted Invoices.
- Bi-weekly tabulation on list of suppliers for payables to be prepared by 5th day and 21st day of every calendar month _(for approval by supervisor/HOU for release to payment)._
- Listing of Accruals on monthly basis _(for monthly transaction close for company reporting)._
- Contract Listing Report.
- Maintain master data in the System _(Vendor Master, Contract Master, Goods and Services Tax (GST) Relief Certificate, etc.)_.
***Others**
- Guide requester/user on statutory & tax regulatory requirements, policy & procedure, and system transaction.
- Participate and assist in process improvement and digitization initiatives.
- Carry out related departmental tasks that requested by superior.
- Subject to job rotation within unit in order to get full understanding of the whole purchasing and procurement process.

**Job Requirements**
- Bachelor’s degree in Business, Management, Finance, Accounting, or a related field.
- 1-3 years of experience in Procure to Pay (P2P) or Finance.
- Experience in education or healthcare sectors is a plus.
- Proficient in English (both written and oral).
- Familiar with Oracle PeopleSoft, Microsoft Excel, PowerPoint, and Word.
- Results-driven with strong time management skills and the ability to meet deadlines.
- Capable of working under pressure in a dynamic environment.
- Able to multitask and demonstrate strong analytical, critical thinking, and creativity.
- Team-oriented with a focus on collaboration and unity.

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