Receptionist & Administration

3 days ago

Petaling Jaya, Malaysia Hasilwan M Sdn Bhd Full time

**Job Summary**:
The Receptionist cum Office Administrator is responsible for managing the front desk and providing administrative support to the office. This role combines customer service, administrative tasks, and office coordination to ensure smooth operations within the workplace.

**Key Responsibilities**:
**Receptionist Duties**:

- Greet visitors and clients in a professional and friendly manner.
- Answer and direct phone calls to appropriate departments or personnel.
- Respond to inquiries and provide accurate information as needed.
- Maintain the visitor log and ensure compliance with office security procedures.
- Handle incoming and outgoing mail, packages, and deliveries.
- Maintain office supplies inventory and order as necessary.

**Administrative Duties**:

- Perform general office administration tasks including purchasing of office stationaries, office groceries, filing, data entry, and maintaining office records.
- Assist with scheduling and coordinating meetings, appointments, and conference rooms.
- Prepare and organize documents, reports, and presentations as needed.
- Manage office calendars, appointments, and meeting logistics.
- Assist HR Managers with employee documentation and record-keeping.
- Coordinate with vendors and service providers for office maintenance or supplies.
- Provide support to various departments on day-to-day operational tasks.
- Overlooking the office cleaners, office cleanliness, liaise with cleaning services vendor.

**Events Duties**:

- Plan, coordinate, and execute events from conception through to completion, ensuring all objectives and timelines are met.
- Work with internal teams to develop event concepts, themes, and budgets.
- Manage logistics for events, including venue selection, catering, decorations, transportation, and audiovisual requirements.
- Develop and manage event timelines and schedules, ensuring all parties are aligned.
- Coordinate with vendors, suppliers, and contractors to secure necessary services and resources.
- Assist with the creation of event proposals, including budgets, timelines, and staffing requirements.
- Supervise and direct event staff and volunteers during events.
- Provide regular updates to stakeholders and clients about event status and progress.
- Collect and analyze feedback from event participants to improve future events.
- Develop and manage event budgets, ensuring that all costs are tracked and kept within budget limits.
- Negotiate contracts with vendors and suppliers to get the best deals while ensuring quality.
- Manage payment processing, invoices, and receipts related to events.
- Collect feedback from staff and attendees to assess the success of events and identify areas for improvement.
- Maintain relationships with clients and vendors for future business opportunities.

**Qualifications**:

- High School Diploma or equivalent; additional qualifications in office administration is an added advantage.
- Previous experience in a receptionist or administrative role preferred.
- Strong organizational and time-management skills.
- Excellent verbal and written communication skills.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).

**Job Type**: Permanent

Pay: RM2,700.00 - RM3,300.00 per month

Schedule:

- Monday to Friday

**Experience**:

- Administrative: 1 year (required)

Work Location: In person

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