HR & Account Assistant

7 hours ago

Johor Bahru, Malaysia CLAYBRICKS & TILES SDN BHD Full time

**Responsibilities**:
1. Employee Support:

- Assist with HR-related tasks including onboarding, benefits administration, employee records management and off-boarding.
- Handle employee inquiries regarding HR policies, practices, procedures, and benefits.

2. Attendance and Leave Management:

- Monitor employee attendance, process leave requests, and maintain accurate records of absences.
- Assist in verifying and processing overtime and leave entitlements.

3. Recruitment, Onboarding and Off-Boarding:

- Assist in the onboarding process for new hires, including preparation of documentation and orientation.
- Assist in the off-boarding process to ensure smooth resignation and termination process is completed.

4. Payroll Administration:

- Support in ensuring timely and accurate payroll disbursements.
- Support the payroll function by preparing payroll reports, processing payments, gathering and verifying timesheets and leave records and assisting with payroll queries.

5. HR Administration:

- Maintain and update HR documentation, including employee files, contracts, and compliance records.
- Assist in implementing HR policies, practices and procedures.

6. Financial Record-Keeping
- Assist in maintaining accurate financial records, including accounts payable and receivable.
- Process invoices, track expenses, and reconcile discrepancies in financial records.

7. Expense Management:

- Monitor and process employee expense claims, ensuring compliance with company policies and accuracy in documentation.

8. Financial Reporting:

- Assist in preparing financial reports and statements as required by the finance team.
- Help in maintaining financial records and supporting audits.

9. Administrative Support:

- Provide general administrative support to the finance department, including scheduling meetings, managing correspondence, and organizing documentation.

**Responsibilities**:
1. Education: Diploma or equivalent, Bachelor’s degree in Human Resources, Accounting, Business Administration, or a related field is preferred.

3. Skills:

- Strong organizational and multitasking skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Basic understanding of HR practices and accounting principles.
- Familiarity with HR and accounting software is a plus.
- Excellent communication and interpersonal skills.
- Ability to handle sensitive and confidential information with discretion.

4. Personal Attributes:

- Detail-oriented with a strong focus on accuracy.
- Ability to work independently and as part of a team.
- Proactive and able to manage multiple priorities effectively.
- Professional and reliable with a high level of integrity.

5. Willing to travel around Johor.

**Job Types**: Full-time, Permanent

Pay: RM1,800.00 - RM2,500.00 per month

**Benefits**:

- Health insurance
- Maternity leave
- Opportunities for promotion
- Parental leave
- Professional development

Schedule:

- Day shift
- Fixed shift

Supplemental Pay:

- Performance bonus
- Yearly bonus

Expected Start Date: 10/20/2024

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