Assistant Asset Manager

Calling all superstars We are looking for a scrappy self-starter to join our small and nimble team We are a successful real estate investment company, focused on multi-family, mixed-use, retail, and office assets. We need an amazing Assistant Asset Manager to oversee day-to-day functions of the company’s holdings with the objective of enhancing the underlying performance of individual assets and achieving the economic goals of the General Partner.

The Assistant Asset Manager is primarily responsible for following through with the asset management plans, property management and tenant improvement coordination, leasing evaluation, asset and capital improvement budgeting, reviewing financial analysis related to acquisitions, dispositions, and investor/owner communications for a company-wide portfolio of multi-family, shopping centers, offices and mixed-use properties.

**JOB RESPONSIBILITIES**:

- Assist with the operation and maintenance of the entire company portfolio by responding in a timely, thorough and concise manner to questions and requests from both internal and external sources.
- Monitor and discuss with senior management the financial health of each property in depth, and interface with ownership to implement company financial directives.
- Ensure revenues are timely collected and payments are properly processed by the in-house accounting team; improve systems to ensure and enhance current collections and operations.
- Oversee on-site managers, third-party property management companies, and properties managed in-house.
- Direct accounting team in maintaining updated rent rolls and CAM reconciliations.
- Read, interpret and negotiate vendor, accounting and third-party management contracts and other legal documents related to the portfolio.
- Review monthly financial reports for the portfolio.
- Present property information to ownerships quarterly and update the investor portal.
- Provide updates across all major social media sites (Facebook, LinkedIn, Instagram, Twitter, etc.).
- Prepare, review and approve annual operating budgets and income projections, including analysis of monthly expenses, cost allocations and operational efficiencies.
- Visit properties to inspect their condition, provide direction to general contractors performing tenant build-outs, and gauge adherence to lease and company standards.
- Monitor and create alerts regarding critical dates in the lease portfolio (rent commencements, expirations, renewals, etc.).
- Ensure that high standards for leasing, property performance, operations and property management are understood and maintained by relevant parties.
- Oversee overall Capital Improvement Plan through direction of project cycle, budget, contracting and finances with a multi-year property improvement schedule.
- Resolve high-level issues / disputes with tenants, vendors and contractors, working with third-party property managers and outside legal counsel.
- Other Assistant Asset Management related duties, as assigned.
- Local travel required.

**QUALIFICATIONS AND ESSENTIAL JOB FUNCTIONS**:

- Bachelor’s degree
- Minimum 3 years of multifamily, retail, office (or other commercial) real estate asset/property management experience
- Experience with local and regional multifamily, retail, and/or office tenants and construction build-outs
- San Francisco Bay Area Landlord/Tenant Law knowledge preferred
- Marketing experience preferred with emphasis in all major social media sites and/or graphic design
- Proven style of being proactive and multitasking among various projects and assets with organized, methodical system
- Excellent negotiation skills
- Strong analytical skills with high attention to detail and accuracy
- Strong organizational, time-management and prioritizing skills
- Excellent verbal, written and interpersonal communication skills to maintain professional demeanor
- Ability to work independently and on teams in a fast-paced environment
- Advanced skills in Microsoft Office and Google Suite