Executive, Administration

1 week ago

Petaling Jaya, Malaysia Lagenda Properties Berhad Full time

**Job Purpose**:
To provide comprehensive administrative and coordination support to the Project Planning Department, particularly in managing documentation, timelines, and correspondences related to statutory submissions and authority approvals for property development projects.

**Key Responsibilities**:

- Provide day-to-day administrative support to the Project Planning team including documentation, data entry, and correspondence management.
1) Development Order (DO)

2) Building Plan (BP)

3) Earthwork Plan (EW)

4) Infrastructure Plan

5) Landscape Plan

6) Planning Permission

7) Fire Safety (BOMBA)

8) Certificate of Completion and Compliance (CCC)
- Maintain accurate records and filing systems (physical and digital) for all submissions and approvals.
- Liaise with consultants, local authorities, utility providers, and internal departments to ensure smooth coordination and timely responses.
- Track submission and approval status, compile progress reports and alert team of pending or overdue items.
- Prepare and distribute meeting agendas and minutes for authority, consultant, and internal project meetings.
- Coordinate appointments and site visits with local authorities, consultants, and government agencies as needed.
- Ensure all documentation complies with internal SOPs, ISO requirements, and regulatory guidelines.
- Assist in compiling reports, layouts, and project plans for management review and decision-making.
- Perform any other ad-hoc administrative or coordination duties as assigned.

**Requirements**:

- Diploma in Business Administration, Urban Planning, Property Development, or a related discipline.
- Minimum 2 years of relevant administrative experience, preferably within a property development or construction industry.
- Proficient in Microsoft Office (Excel, Word, PowerPoint); experience with project tracking tools is an advantage.
- Strong attention to detail, organization, and time management skills.
- Good communication skills in English and Bahasa Malaysia (both written and spoken); Mandarin is an added advantage.
- Able to work independently and manage multiple deadlines in a fast-paced environment.
- Proactive, responsible, and able to maintain confidentiality of sensitive documents.

**Job Types**: Full-time, Contract
Contract length: 12 months

Pay: RM2,300.00 - RM3,500.00 per month

**Benefits**:

- Opportunities for promotion
- Professional development

Schedule:

- Fixed shift
- Monday to Friday

Application Question(s):

- How long is your notice period?
- What is your current salary?

Work Location: In person

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