Registrar N54

Here's a comprehensive and tailored Job Description (JD) for the role of Registrar at a private university offering a wide spectrum of academic programs including TVET, MQA-accredited programs, and international collaborations:

Job Title: Registrar

Reports To: Rector / BOG

Location: Private University (Mantin, Malaysia)
Key Responsibilities

1. Academic Records & Student Administration
- Oversee the integrity, accuracy, and confidentiality of all student records and academic data.
- Manage student registration, enrolment, withdrawals, and graduation processes.
- Supervise the Student Information System (SIS) and Learning Management System (LMS) across all faculties.

2. Accreditation & Regulatory Compliance
- Ensure full compliance with MQA, KPT, and relevant professional bodies:

- MMC for Medicine, LJM for Nursing, ACCA for Accounting
- Legal accreditation bodies for Law programs
- Engineering Council, Oil & Gas regulatory bodies, and TVET standards
- Lead documentation and submission for MQA/PA, MQA/FA, and reaccreditation cycles.
- Monitor syllabus validity and coordinate reactivation or revision in line with MQA’s 5-year cycle.

3. Curriculum & Syllabus Oversight
- Maintain and monitor syllabi across all programs including:

- IT, Artificial Intelligence, Mathematics, Data Science
- Medicine, Nursing, Law, Business, Accounting
- Engineering, Oil & Gas, Hotel Management
- TVET, APEL (A, C, Q), HND, and micro-credential programs
- Coordinate curriculum reviews and ensure alignment with Malaysian Qualifications Framework (MQF).

4. International Collaboration & Affiliate Programs
- Manage academic partnerships with foreign universities and institutions.
- Ensure compliance with MoU/MoA terms and international academic standards.
- Support joint-degree, twinning, and credit transfer arrangements.

5. Alternative Pathways & Lifelong Learning
- Administer APEL programs and ensure proper evaluation of prior learning.
- Oversee implementation of HND and other vocational pathways.
- Support flexible learning models including modular certifications and executive education.

6. Policy Development & Academic Governance
- Advise on academic policies, regulations, and institutional standards.
- Serve as secretary to Senate or Academic Board meetings.
- Ensure alignment with COPPA, MQF, and internal quality assurance frameworks.

7. Graduation & Certification
- Manage convocation planning and execution.
- Certify completion of academic requirements and issue official documents.
Qualifications & Skills
- Master’s degree in Education Administration, Law, or related field (PhD preferred).
- Minimum 8-10 years experience in academic administration, preferably in multi-disciplinary institutions.
- Strong knowledge of MQA, COPPA, MQF, TVET, and international accreditation systems.
- Proficient in SIS, LMS, and academic data analytics.
- Excellent leadership, communication, and stakeholder management skills.
- Ability to manage complex academic structures across diverse disciplines.
Strategic Attributes
- Visionary mindset to support academic innovation and global competitiveness.
- Detail-oriented with high integrity in managing sensitive academic data.
- Agile in navigating regulatory changes and institutional growth.

**Job Types**: Full-time, Permanent

Pay: RM9,000.00 - RM15,000.00 per month

**Benefits**:

- Company car
- Free parking
- Health insurance
- Maternity leave
- Opportunities for promotion
- Professional development

Application Question(s):

- Master’s degree in Education Administration, Law, or related field (PhD preferred)

**Education**:

- Post-Graduate (required)

**Experience**:

- MQA, COPPA, MQF, TVET & international accreditation systems: 5 years (required)
- Proficient in SIS, LMS, and academic data analytic: 2 years (required)

**Language**:

- English (required)

Work Location: In person