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HR & Admin Assistant Receptionist

2 weeks ago

Johor Bahru, Malaysia CARIJOB GROUP Full time

Responsibilities

**A. Reception & Front Desk**
- Greet visitors and handle incoming calls in a professional and courteous manner.
- Manage visitor registration, incoming/outgoing mails, and courier services.
- Maintain a clean, organized, and professional front-desk area.

**B. HR Support**
- Support onboarding and offboarding processes for employees (preparing welcome kits, forms, and clearance checklists).

**C. Administration Support**
- Monitor and record monthly utility bills (electricity, water, internet, Coway, etc.) and ensure timely submission for payment.
- Manage office and pantry supplies, including stationery, cleaning materials, and related inventory.
- Monitor and arrange renewal of company vehicle road tax and insurance.
- Coordinate office maintenance and repair work with service providers.
- Support the preparation of administrative documents, reports, and correspondence.
- Maintain proper filing systems for HR and Admin records (both softcopy and hardcopy).

**D. General Support**
- Provide administrative assistance to HR as required.
- Support company events, staff engagement programs, and training activities.
- Handle any ad-hoc duties assigned by superior or management.

**Requirements**:

- Fresh graduate or recent graduate with a diploma, certificate, or high school qualification in a relevant field
- Strong verbal and written communication skills to interact with clients and employees effectively
- Ability to maintain confidentiality and handle sensitive information with discretion
- Basic understanding of recruitment and human resources principles and practices
- Familiarity with documentation and filing systems, including electronic record-keeping
- Ability to work in a fast-paced environment with mínimal supervision
- Good time management and organizational skills to prioritize tasks and meet deadlines
- Strong team player with excellent interpersonal skills to collaborate with colleagues

Pay: RM1,800.00 - RM2,200.00 per month

**Benefits**:

- Opportunities for promotion
- Professional development

Work Location: In person