Events Coordinator

2 days ago

Kuala Lumpur, Malaysia CBRE Full time

**Events Coordinator**

**Job ID**
- 187860**Posted**
- 09-Oct-2024**Service line**
- GWS Segment**Role type**
- Full-time**Areas of Interest**

Building Management, Customer Service

**Location(s)**

Kuala Lumpur - Wilayah Persekutuan Kuala Lumpur - Malaysia

**Job Details**:

- Location: Kuala Lumpur- Working hour: Monday to Friday, 8.30am to 5.30pm**About the Role**:
As a CBRE Events Coordinator, you will assist with the coordination and execution of small to medium meetings, conferences, and events. This job is part of the Events job function. They are responsible for the creation, management, and execution of marketing events for internal and external clients.

**What You'll Do**:

- Primary point of contact for smaller meetings and events. Provide support for larger and more complex meetings and events as needed.
- Work with clients, vendors, and team members to coordinate guest services. This includes arrival experience, transportation, signage, displays, special needs requirements, printing, and event security.
- Create a hospitable environment for attendees, event owners, and vendors on the day of the event.
- Assist with conference room turnover and midday room refresh. Reconfigure rooms for evening indoor and outdoor spaces. Take direction from senior team members.
- Respond to event activities such as gathering event supplies, equipment needs, food & beverage services, facility security, etc.
- Conduct room set up, refresh, and removal of food, beverage, and service items. Maintain outlines of small space configurations, decor possibilities, and event-related event items.
- Complete room checks and ensure technical and visual spaces are functional. Troubleshoot audio and technical issues.
- Manage a small inventory of event supplies.
- Coordinate master meeting and events calendar for small to medium-sized event spaces. Communicate events schedule with team and service providers.
- Assist with post-event reporting and reconciliation. Escalate potential issues and concerns as appropriate.
- Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
- Impact through clearly defined duties, methods, and tasks are described in detail.
- Deliver own output by following defined procedures and processes under close supervision and guidance.

**What You'll Need**:

- High School Diploma or GED with up to 2 years of job-related experience in events coordination.
- Fulfill the physical requirements associated with this role. This includes stooping, standing, walking, and climbing stairs. Must be able to lift/carry heavy loads of 50 lbs. or more.
- Communication skills to exchange straightforward information.
- Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
- Strong organizational skills with an inquisitive mindset.

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