Administrative Secretary

At FirstWorks Group, our mission is to bring the best jobs to talents from all across Asia. Our client is global company in the hospitality design industry. Located in **Damansara Heights**, they are looking for an **Admin Secretary **to provide professional administrative support and assistance to the top management.

**Position : Admin Secretary**
**Company : International design consultancy firm**
**Working days & hours: Mon - Fri, 9.00am - 6.00pm**

**Job Function : Responsible for Business Development involving carrying our Services Proposals and Contractual Agreements with clients.**

**Experience**:

- Experience in working in international companies with exposure in dealing international clients.
- Experience in business development, service proposal and agreement documentation.
- 5 - 10 years of working experience.
- **Preferred Single & FREE HAIR**

**Requirement**:

- To update and maintain the office business contacts database. This shall include the database of all present and potential business contacts of the company.
- To coordinate and work closely with the Vice Presidents to source, develop and network on contact information through potential market leads.
- To prepare Services Proposal in close collaboration with the Vice Presidents and/or their designates and to submit these proposals by the required deadlines.
- To also continue to follow up on status of Services Proposal submissions and to also review draft agreements from successful bids, and to provide appropriate feedback on amicable contractual arrangements with prospective clients.
- To manage minutes of meetings, presentations and other documentation relevant to business development‐related meetings and presentations.
- To coordinate with Accounts Manager and Vice Presidents on billing formats and contractual obligations in relation to financial matters for new contracts secured.
- To prepare letter of introduction to potential business contacts and to assist the Vice Presidents to follow up actively on these contacts in regard to business development.
- To maintain a database of the active project list and to keep electronic and hard file folders on information on individual project bids and introductions.
- Handle the insurance renewals for Professional Indemnity, Public Liability and any other project‐related insurance requirements.
- Review all legal and contractual clauses for project‐related agreements with clients.
- To manage travel arrangements for the Vice Presidents.
- To liaise with building management with regards to office‐related maintenance/safety issues.
- To include any matters related to business development and office administration.

**Knowledge & Skills**:

- Excellent written and spoken communication ability in English.
- Strong analytical and mature thinking mind.
- Strong sense of ownership and commitment.
- Team player and personable.
- Able to work under demanding circumstances, with quick turn‐around time required.
- Good multi‐tasking, organizational, interpersonal and leadership skills.
- Meticulous and good business acumen.
- Proficient in Microsoft software such as Word, Excel, Power‐point
- Excellent typing skills.
- Maintains good internal control systems for implementation of policies and procedures.

**Benefits**:

- Positive working environment
- Training provided

If this job isn't quite right for you but you are looking for a new position, please contact **Jing Yi (6017 716 5138)** for a confidential discussion on your career progression.

**Salary**: RM4,000.00 - RM5,000.00 per month

**Benefits**:

- Dental insurance
- Health insurance
- Maternity leave
- Opportunities for promotion
- Parental leave
- Professional development
- Vision insurance

Schedule:

- Day shift

Supplemental pay types:

- Performance bonus
- Yearly bonus

Ability to commute/relocate:

- Damansara: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- Current/Last and Expected Salary, Notice Period.
- Do you have admin secretary experience. Kindly elaborate :D

**Experience**:

- Secretarial/Administration: 3 years (preferred)