Vendor Callout Coordinator

**Req Id**:16701**Job Family**:Supply Chain**Location**:Georgetown, GY**This position reports to**: Supply Chain Lead, Guyana.**Role Purpose**
- The Vendor Call Out Coordinator in Guyana is the focal point for the mobilization of all vendor representatives to support during the offshore campaign.**CORE FUNCTIONS**:

- **Collaboration with Commissioning Team**: Work closely with assigned teams to understand vendor mobilization requirements and timelines.
- **Vendor Communication**: Initiate contact with vendors, communicate requirements, and gather necessary documentation and information for vendor evaluation.
- **Vendor Mobilization Planning**: Develop and maintain a comprehensive plan for vendor mobilization, including timelines, resources required, and site readiness.
- **VISA and Immigration Document Management**: Manage the submission of VISA and Immigration documents by vendors. Work closely with VISA Agencies to manage document submission and VISA processing.
- **Vendor Call Out Register -** Manage and maintain the Vendor call out register, and update records of Vendor site visit requests.
- **Negotiation and Agreement**: Negotiate terms and conditions, including pricing, delivery schedules, and quality standards. Ensure all agreements align with company policies and legal requirements. Ability to negotiate favorable terms, while maintaining a positive vendor/ stakeholder relationship.
- **Purchase Order Placement and Management**: Facilitate the placement of purchase orders (POs) based on agreed terms and conditions, ensuring accuracy and compliance with internal processes.
- **Logistics Coordination**: Collaborate closely with the personnel logistics coordinator to align vendor mobilization plans with logístical needs, including transportation, accommodation, and on-site requirements.
- **Performance Monitoring**: Monitor vendor performance against agreed-upon terms, addressing any deviations or issues promptly.
- **Documentation and Reporting**: Maintain accurate records of vendor communications, agreements, and mobilization plans. Generate reports as required to update stakeholders on progress and outcomes.
- **Industry Knowledge**:Solid understanding of the oil and gas industry, particularly in vendor management and procurement processes.
- **Communication Skills**: Strong verbal and written communication skills for effective negotiation and vendor coordination.
- **Organizational Skills**: Excellent organizational and planning abilities to manage multiple vendor mobilization projects simultaneously.
- **Attention to Detail**: Keen attention to detail to ensure accuracy in contract terms, PO placements, and vendor mobilization plans.
- **Team Collaboration**: Proven ability to work collaboratively with cross-functional teams and external vendors. A strong sense of stakeholder management.
- **Problem-Solving**:Capacity to identify and resolve issues that may arise during vendor mobilization processes.

**OTHER JOB FUNCTIONS**
- Performs other related duties as assigned.

**QUALIFICATIONS / SKILLS / EXPERIENCE**
- BSc. or equivalent in Supply Chain Management or Business Administration
- Strong organizational and time management skills
- Excellent communication skills
- Critical thinking and problem-solving abilities
- Very good command of word processing, spreadsheets, and databases
- An understanding of the local VISA and immigration process and documents will be an asset

**WORKING CONDITIONS**
- Monday to Friday, office hours
- Office located in Georgetown
- Busy, fast-paced environment

**COMPENSATION PACKAGE**
- Contracted position
- Competitive salary
- Medical and Dental benefits.