Project Admin Executive

6 days ago


Kulai, Malaysia Haily Construction Sdn Bhd Full time

We are looking for a detail-oriented and proactive **Project Admin Executive** to join our construction team. This role is crucial in coordinating project documentation, maintaining clear communication between site teams, consultants and departments, and ensuring smooth progress of work through timely reporting.

Working location : Kulai, Johor (HQ / Office Based)

Working hour : 9am - 5pm (Monday - Friday), 9am - 1pm (Saturday)

**Responsibilities**:

- Creating, updating and ensuring meeting report is up to date with details being provided from site via daily progress report.
- Preparing proper updated detailed documentation to clients, consultants and authorities when required.
- Critically resolving architectural and structual issues with site staff in order project can be delivered on time with least delays.
- Working closely with site project staff members to ensure that progress work is on track within budget and assist by providing a technical expertise plus documents for inspection when required.
- Liaising and keeping close communication between contract department and purchasing department to ensure all material being used is adhere to the quality standards of the client / consultant request.
- Liaising with subcons for shop drawing, submission and material compliance.
- Process / create undertaking letter to resolve issues at site and record all corresponding letters or documents being sent / received for followup closing matters being highlighted.
- Maintain all documentation / filing process in accordance to ISO 9001:2015.
- Other responsibilities as assigned by superiors from time to time.

**Job Requirements**
- Strong technical knowledge on resolving and finding alternative solutions for site progress work
- Meticulous in preparing documents and reading architectural drawing in finding solutions technically.
- Charismatic personality to handle clients, consultants, authorities, subcons and all level of management staffs.
- Dynamic individual with leadership capabilities to lead or work together when required and to work independently when arise.

**Job Types**: Full-time, Permanent

Pay: From RM2,800.00 per month

**Benefits**:

- Free parking
- Maternity leave
- Opportunities for promotion
- Parental leave
- Professional development

Schedule:

- Day shift

Ability to commute/relocate:

- Kulai: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Project Admin Executive: 1 year (preferred)

**Location**:

- Kulai (preferred)

Work Location: In person


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