Procurement Assistant

1 week ago

Subang Jaya, Malaysia Swis Resources Sdn Bhd Full time

Position**:Procurement** **Assistant**

Salary**:From RM 1,800 per month**

Working Hours**:8:30 AM - 5:45 PM (Monday - Friday)**

Location**:Subang Jaya**

**Requirements**:

- Sijil Pelajaran Malaysia (SPM).
- Proficient in MS Office, particularly in Excel.
- Able to speak Mandarin
- Own driving license B2 or D and have own transportation
- Able to work independently and a good team player.
- Preferably good communication and written in Bahasa Malaysia and English.

**Responsibility**:

- **Support in Sourcing and Supplier Identification**: Assist the Procurement Executive in researching and identifying potential suppliers and subcontractors. Help maintain an updated supplier database and collect necessary documentation for supplier evaluation.
- **Assist with Price Negotiation**: Provide support during price negotiations by preparing comparative analyses, gathering market data, and maintaining records of quotations.
- **Purchase Order Coordination**: Prepare purchase requisitions and assist in generating purchase orders under the guidance of the Procurement Executive. Track order progress and follow up with suppliers to ensure timely delivery.
- **Vendor Communication**: Act as a point of contact for routine vendor communications. Assist in addressing supplier inquiries, clarifying order details, and escalating concerns to the Procurement Executive when necessary.
- **Contract and Documentation Support**: Help with the preparation and filing of procurement contracts, agreements, and related documentation. Ensure compliance with company policies and procedures.
- **Inventory Support**: Coordinate with warehouse staff to monitor inventory levels and update procurement records. Support inventory reconciliation activities and notify the Procurement Executive of any stock discrepancies.
- **Quality Check Assistance**: Work with the quality control team to inspect incoming materials and verify their compliance with specifications. Report any quality issues to the Procurement Executive.
- **Record Keeping and Filing**: Maintain accurate records of purchase orders, invoices, supplier communications, and other procurement documentation. Ensure all records are organized and easily accessible for audit purposes.

**Job Type**: Contract
Contract length: 12 months

Pay: From RM1,800.00 per month

**Benefits**:

- Health insurance

Schedule:

- Day shift

Ability to commute/relocate:

- Subang Jaya: Reliably commute or planning to relocate before starting work (required)

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