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HR & Finance Manager

2 weeks ago

Simpang Ampat, Malaysia VS OUTLET SDN BHD Full time

**Human Resources Responsibilities**

**1. Recruitment & Staffing**
- Plan and execute recruitment, selection, and onboarding processes.
- Coordinate with job portals, recruitment agencies, and government platforms (e.g., MyFutureJobs).
- Prepare and issue employment offer letters, contracts, and confirmation letters.

**2. Payroll & Benefits Administration**
- Oversee monthly payroll, including EPF, SOCSO, EIS, and PCB (LHDN) submissions.
- Manage attendance and leave systems (e.g., TimeTec, AutoCount).
- Administer staff claims, allowances, medical benefits, and insurance.

**3. Employee Relations**
- Handle employee grievances, disciplinary actions, and counselling.
- Ensure compliance with the Employment Act 1955, Industrial Relations Act 1967, and internal HR policies.
- Foster a positive work culture and promote employee engagement initiatives.

**4. Training & Performance Management**
- Identify training needs and implement staff development programs.
- Coordinate performance appraisals (KPI reviews) and incentive schemes.
- Maintain accurate HR records and ensure confidentiality of employee information.

**5. HR Policies & Compliance**
- Review and update HR handbook, SOPs, and company policies.
- Ensure compliance with labour regulations and statutory bodies (Labour Office, PERKESO, KWSP).
- Manage foreign worker documentation and permit renewals (if applicable).

**Finance Responsibilities**

**1. Financial Accounting & Reporting**
- Manage full sets of accounts (AP, AR, GL, bank reconciliation).
- Prepare monthly management reports, profit & loss statements, and balance sheets.
- Ensure timely and accurate month-end and year-end closing.

**2. Budgeting & Forecasting**
- Prepare annual budgets, financial forecasts, and cash flow projections.
- Monitor budget utilization and report on variances.
- Provide financial insights and recommendations to management.

**3. Statutory & Tax Compliance**
- Ensure compliance with LHDN (tax filing), SST, audit, and Companies Act 2016 requirements.
- Liaise with auditors, tax agents, and relevant authorities.

**4. Cash Flow & Cost Control**
- Manage company cash flow, banking facilities, and petty cash.
- Review and control operating expenses and procurement activities.

**5. Internal Control & Audit**
- Establish and maintain effective internal control systems.
- Safeguard company assets and prevent misuse or fraud.
- Support annual audit processes and documentation.

**Additional Responsibilities**
- Participate in management and strategic planning meetings.
- Provide support in HR and financial decision-making processes.
- Oversee general administrative functions (office supplies, maintenance, insurance renewals).
- Lead or assist in system implementation, policy reviews, or special projects as assigned.

**Requirements**:

- Bachelor’s Degree in Accounting, Finance, Human Resource Management, or a related field.
- **Minimum 5-8 years of experience in HR and Finance**, including **at least 2 years** in a managerial capacity.
- Strong knowledge of Malaysian Labour Law, statutory regulations (EPF, SOCSO, EIS, LHDN), and MFRS accounting standards.
- Proficient in Microsoft Excel, SQL Accounting, AutoCount, or similar systems.

Excellent leadership, analytical, and interpersonal communication skills.
- Able to work independently, handle confidential information, and meet deadlines.
- **Ability to communicate in Mandarin is preferred** (to liaise with Mandarin-speaking staff or management).

**Job Types**: Full-time, Permanent

Pay: RM4,000.00 - RM6,000.00 per month

Work Location: In person