Admin Executive

2 weeks ago

Kuala Selangor, Malaysia Advancecon Machinery Sdn Bhd Full time

**Job summary**:
The job is to **provide administrative support to the workshop operation**, including preparing monthly reports, purchase requisition order forms, segregating machines repair jobs, updating repair job orders, etc.

**Job description**:
**1. Report Generation**:

- Generate and prepare monthly reports on Machine Fleet location and utilization to monitor operational performance.

**2. Purchase Requisition Management**:

- Prepare Purchase Requisition Order forms for outsourced services, including parts procurement, fabrication work, and repairs.

**3. Repair Job Classification and Segregation**:

- Classify and segregate all repair jobs into internal and external repair categories.
- Identify whether repair jobs are caused by negligence or poor operating techniques.
- Keep track of whether repair jobs require the procurement of parts for repairs.
- Consolidate these repair job details for the monthly summary.

**4. Record Maintenance**:

- Update repair job records onto the respective machine history cards and ensure proper filing of all documentation.

**5. Housekeeping and Filing**:

- Perform housekeeping duties to keep the library and filing room well-maintained and organized.

6. Undertake any and all other duties and responsibilities as instructed by management.

**Job requirements**:

- Preferably 2 - 3 years of relevant working experience.
- Proficient in Microsoft Excel, Microsoft Words and Microsoft Powerpoint.
- Strong multitasking abilities.
- Strong personality with the ability to work under a stressful environment.
- Self-motivated and able to work independently
- Applicants must be able to work in Batu Arang, Selangor
- Applicants must be able to work on alternate Saturday (half day)

**Benefits**:

- Health insurance
- Professional development

Schedule:

- Fixed shift

Application Question(s):

- How many years of working experience do you have in clerical/administration support?
- How much is your minimum expected salary?
- Are you able to work in Batu Arang, Selangor?
- Are you able to work on alternate Saturday (8AM - 1PM)?
- Do you have experience in preparing reports? If yes, what kind of report?

Expected Start Date: 06/23/2025

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