Document Controller Site Admin

2 weeks ago


Kuala Lumpur, Malaysia China Construction Development (M) Sdn Bhd Full time

To maintain accurate and proper filing of documentation for ISO 9001:2015.
- Receives and issues documents under transmittal, externally and internally according to document distribution matrix.
- Ensures that all projects / engineering documents are well checked and submitted on time prior to documents submission due date.
- Ensures that all documents have no errors in filenames, revisions, submissions, etc before submitting it to any party to avoid confusion.
- Ensures that controlled copies of latest approved documents and drawings are given to the appropriate staff, contractors and suppliers as applicable.
- Develops and maintains the projects department document control register.
- Records and files all documentation between the projects department, contractors, suppliers & Independent construction control consultants.
- Allocates document numbers to internally prepared documents and incoming documentation.
- Maintains updated records of all approved documents and drawings in the Document Archive with easy traceability;
- Maintains the files and control logs as required by the project procedures.
- Responsible to collect and compile all information related to site matters from Project Manager, Consultant and Contractors.
- To support construction staff with administrative duties, site documentations and etc.
- Coordinate and work along with site staff, contractors, consultants on claims, letter of corresponding and other related matters.
- To ensure enough stock for paper supply and stationary supply. If got problem, need to discuss with supplier to overcome, and get advice from superior.
- To ensure that reimbursement form is properly submitted with full supporting document
- To assist on distribute OT claim form to site staffs and collection.
- To arrange dispatch’s schedule for sending and receiving document and other necessary duty
- To liaise with HQ Admin Officer on site issue, like company asset (water dispenser, printer, electricity, water bill)

**Salary**: RM3,000.00 - RM4,000.00 per month

**Benefits**:

- Health insurance
- Maternity leave
- Opportunities for promotion
- Parental leave
- Professional development

Schedule:

- Day shift

Supplemental pay types:

- Yearly bonus



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