Office & Project Coordinator

7 days ago

Kuala Lumpur, Malaysia Axi Full time

Office & Project Coordinator

Axi is a leading global provider of margin and deliverable Foreign Exchange, Contracts for Difference (CFDs), and Financial Spread betting. Our business has evolved into a world-class, multifaceted brokerage with offices in six regions. With heavy investment in the latest trading technology, Axi seeks to offer the most comprehensive end-to-end trading experience available, servicing traders of all levels from beginners to institutional-level clients.

**Let's talk about the cool stuff you do at Axi**

As an Office & Project Coordinator, you will play a crucial role in ensuring the efficient operation of office activities while supporting key areas such as new hire onboarding, visa coordination, and competitor analysis. You will be a key contributor to creating a seamless employee experience and driving strategic initiatives, helping the company maintain its competitive edge.

**Your EDGE assignment/You will**:
Office, Leave Management & General Administration
- Oversee daily office operations to ensure an organized and efficient workplace.
- Manage office supplies, equipment, and vendor relationships to maintain optimal office functionality.
- Coordinate scheduling for meetings, travel arrangements, and company events.
- Process staff expense claims, per diem, and reconciliation for reimbursement.
- Obtain the necessary approvals for payment processing and leave management for Malaysia weekend servicing employees.
- Any office administration duties as and where required

Onboarding Coordination
- Act as the primary point of contact for onboarding new hires, ensuring a smooth transition into the company.
- Manage onboarding schedules, including setting up workstations, coordinating with IT for equipment, and providing training resources.
- Assist in processing employee documentation, including employment contracts and other compliance-related paperwork.

Competitor Analysis
- Conduct research on competitors, analyzing their offerings, strategies, and positioning in the market.
- Analyze competitor offerings, customer engagement strategies, and overall market presence.
- Provide actionable insights to support strategic decision-making and enhance the company's competitive edge.

**Are You the One?**
- Proven experience in office administration, onboarding coordination, or a similar role.
- Exceptional communication and interpersonal skills to engage effectively across teams.
- Proficiency in handling staff expense claims, leave management, and visa processing.
- Strong analytical skills, with the ability to conduct competitor research and provide actionable insights.
- Highly organized and detail-oriented, with the ability to multitask in a fast-paced environment.
- Proficient in Microsoft Office and other administrative tools.
- A proactive and adaptable mindset, ready to take on challenges and responsibilities.
- Willingness to work fully on-site and support operational needs beyond regular office hours, if required.

**Axi's bag of delights**
- Competitive and attractive compensation.
- Extensive learning opportunities, such as professional training and certifications and soft skills development.
- 21 annual leave days per year.
- Health Insurance

**Axi's interview journey**
- Talent Acquisition Interview (45 minutes)
- Take Home Assessment
- Hiring Manager Interview (1 hour)

Job ID 4603921007

  • Project Coordinator

    1 week ago

    Kuala Lumpur, Malaysia Petro Melinov Sdn Bhd Full time

    **About the Role** As a Project Coordinator in our startup, you will play a dual role in ensuring smooth project execution and supporting the company’s day-to-day administrative operations. You will assist the management team in coordinating projects, tracking deliverables, and maintaining effective communication across teams, while also handling office...

  • Project Coordinator

    1 day ago

    Kuala Lumpur, Kuala Lumpur, Malaysia HASIL INTEGRA SDN BHD Full time 36,000 - 72,000 per year

    About the RoleAs a Project Coordinator in our startup, you will play a dual role in ensuring smooth project execution and supporting the company's day-to-day administrative operations. You will assist the management team in coordinating projects, tracking deliverables, and maintaining effective communication across teams, while also handling office back-end...

  • Project Coordinator

    1 week ago

    Kuala Lumpur, Malaysia CONVERGINT MALAYSIA SDN BHD Full time

    **Main Responsibilities** - Total client satisfaction. - Project & service Coordination of all Customer Service issues within Convergint branch office and among Convergint colleagues. - Monitor the quality of Convergint's services in your branch office. - Documentation for clients, including Handover packaging, service cards, handover confirmations,...

  • Project Coordinator

    1 day ago

    Kuala Lumpur, Kuala Lumpur, Malaysia HLH BUILDING AND CONSTRUCTION SDN BHD Full time

    Project CoordinatorHLH Building & Construction Sdn. Bhd.Location: Ehsan Jaya / Kepong, Kuala LumpurEmployment Type: Full-Time⸻About UsHLH Building & Construction Sdn. Bhd. is a fast-growing company specializing in building construction and commercial fit-out projects across Malaysia.We deliver high-quality results with a focus on professionalism, teamwork,...

  • Project Coordinator

    2 weeks ago

    Kuala Lumpur, Malaysia Luckland Malaysia Sdn Bhd Full time

    Project management for F&B, Retailer and Commercial offices. Manage work schedule from site to completion. scheduling and coordinating subcontractors. ID renovation and shop detail drawings. Prepare daily report to the head of the project team. Knowledge of AutoCAD Drawing will be an advantage. Japanese base company. **Our Service**: Interior Design,...

  • Project Coordinator

    2 weeks ago

    Kuala Lumpur, Malaysia CONSTRUCTION DISPUTE LEGAL RESOLUTION SDN. BHD. Full time

    Responsibilities: - Assist in planning, coordinating, and supervising projects related to construction disputes and consulting. - Prepare, review, and organize project documents, contracts, and claims reports. - Serve as a liaison between clients, consultants, and technical/legal teams. - Prepare meeting minutes, progress reports, and project timelines. -...

  • Project Coordinator

    3 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Skill Quotient Technologies Inc Full time 96,000 - 144,000 per year

    OverviewWe are seeking a highly organized and proactive Project Coordinator to support project delivery within a fast-paced banking technology environment. The Project Coordinator will work closely with Project Managers, technical teams, and stakeholders to ensure smooth execution of project activities, timely reporting, and compliance with project...

  • Project Coordinator

    5 days ago

    Kuala Lumpur, Malaysia iGet PLT Full time

    Job **RESPONSIBILITIES** - Coordinate project activities, schedules, resources, and information. - Break down projects into manageable tasks and set timelines. - Liaise with clients to determine requirements, scope, and objectives. - Assign tasks to internal teams and aid in schedule management. - Ensure client needs are addressed as projects progress. -...

  • Project Coordinator

    1 week ago

    Kuala Lumpur, Malaysia AS White Global Pty Ltd Full time

    **The Opportunity** Our partner, an established major distributor of top-quality and technologically advanced medical equipment and consumables, is growing its Project Management team and looking to hire a Project Coordinator to be based in Manila! The Project Coordinator will work with members of the project team to manage project administration, develop...

  • Project Coordinator

    1 day ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Coway (Malaysia) Sdn Bhd Full time 30,000 - 60,000 per year

    Branch Expansion SupportAssist in planning and execution of branch opening, relocation, and expansion projects.Coordinate with landlords, contractors, vendors, and internal departments. •Monitor project milestones, documentation, and follow-up on approvals.Office Maintenance ManagementCoordinate maintenance service requests and vendor arrangements for HQ...