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Executive (Building, Facilities & Office Administration)

2 weeks ago

Klang, Malaysia Ideal Quality Sdn. Bhd. (IQ3) Full time

**DUTIES AND RESPONSIBILITIES**:

- Manage office supplies and consumables, including monitoring usage and replenishment
- Maintain administrative records, filing systems, and monthly reports
- Oversee cleaning services and conduct routine inspections of office areas
- Coordinate keys, company vehicles, and parking management
- Handle license and permit renewals, ensuring compliance with regulatory requirements
- Support contract management and vendor coordination
- Manage petty cash transactions and prepare reconciliation reports
- Draft and update SOPs/Work Instructions to improve operational efficiency
- Coordinate visitor administration services for leadership, clients, and auditors

**JOB REQUIREMENTS**:

- Minimum Diploma or Degree in Structural Engineering / Civil Engineering / Facilities Management or equivalent.
- Minimum 3 years of experience in facilities, building, or office administration
- Proficient in Microsoft Office, knowledge of Microsoft Dynamics 365 E&O / SAP is an advantage
- IT-savvy with experience in process digitization is highly desirable
- Strong problem-solving, analytical, and reporting skills
- Excellent interpersonal and communication abilities

**Job Types**: Full-time, Permanent, Fresh graduate

Pay: From RM3,100.00 per month

**Benefits**:

- Free parking
- Health insurance
- Maternity leave
- Opportunities for promotion
- Parental leave
- Professional development

Application Question(s):

- How many years of experience do you have in the building and facilities department?
- Are you familiar with vendor management, contracts, and license renewals?
- What is your expected salary?
- How much notice are you required to give your current employer?
- Are you available to work full-time at Meru, Klang?

**Education**:

- Bachelor's (preferred)

Work Location: In person