Assistant - O2c Order Management

Education : EQUIVALENTEXPERIENCE

**As a leading global animal health company, Elanco delivers innovative products and services to improve the health of pets and farm animals around the world because we believe making animals' lives better, makes life better. Since 1954, we have provided solutions that support veterinarians, farmers and pet owners to advance our vision of Food and Companionship Enriching Life. Elanco's promise to employees: Together, we foster an inclusive culture where everyone can make a difference, encouraging ownership, growth and well-being.**

**_ We are expanding, come join us _**

The **Specialist, O2C Order Management** **provide end to end order management support to Elanco’s Affiliate in accordance with established processes and work procedures and in compliance with Elanco policies, Financial Reporting Compliance (FRC), local company legal and statutory requirements.

Managed inquiries from customers and proactively coordinate with internal stakeholders to resolve the issue/problem within stipulate timeframe.

Provide key improvements to existing processes and solutions.

Support new and existing team members through proper knowledge transfer, sharing of resource, knowledge, and experience.

**Functional Task (including but not limited to)**:

- Create and confirm customer orders in a timely manner, actively monitor outstanding orders, and proactively manage customer expectations.
- Send shipping instruction and complete shipping documents to logistics service providers (LSP) or customers to ensure seamless delivery to customers.
- Work closely with logistic service providers (LSP) or warehouse personnel to ensure the accuracy and timelines of the fulfilment of outbound shipments.
- Generate billing according to the established Elanco billing policy and comply with countries tax requirement.
- Handle product related FOC orders, returns, credit and debit memos based on requests received from Affiliate and in accordance with the compliance.
- All requests should be processed according to the established work instruction and process definition guideline, accuracy and the completeness of the creation/change request processed should be ensured.
- Recognizes and solves non-standard problem within the team. Assist peers in troubleshooting activities within work unit or work collaboratively with other teams to resolve issue affection cash collection/revenue recognition or raise issues that may impact the customer satisfaction.
- Support controls and regular checks to ensure compliance with internal control, standards, or rules.
- Support the delivery of service levels and KPI targets.
- Completes tasks and meet all compliance related requirements, including audit request, SOX Control and adherence to Elanco policies and procedures under mínimal supervision.
- Actively support or participate with any project related to system enhancement, process improvement for order management with influence on accuracy, efficiency, and compliant master data management process.
- Provides or may lead the key improvements to existing processes.
- Undertake other tasks that may be assigned from time to time, as required by Elanco Management.

**Skills and Capabilities**:

- Requires comprehensive and understanding of Order Management activities and relationship with the business.
- Meticulous in details and post good analytical skills.
- Effectively prioritize and complete assigned functional tasks and other deliverables under mínimal supervision.
- Ability to identify and resolve typical or non-standard issues that may occur in their own work unit or affect the team.
- Able to recognizes and solves typical or non-standard problems that can occur in own work unit.
- Positive working attitude with a high degree of initiative and is adaptable to change.
- Ownership for all applicable SOX and Operational Controls in own work unit.
- Good interpersonal and influencing skill as frequent communication with stakeholders from various department would be required.

**Requirements**:

- Diploma/Degree in Finance/Accounting, Business Administration with 0 - 3 years of related industry experience or equivalent in Order Management or other accounting function in an MNC or Shared Service.
- Intermediate knowledge and understanding of Order Management and Accounting Functions
- Intermediate knowledge and experience of operating ERP System - SAP Module and MS Office Tools, particularly Excel, PowerPoint, and Outlook. Experience using the ServiceNow, or Sales Force is a plus but not require.
- Have experience in supporting low to medium complexity tasks and participating in a small to medium size project initiatives.
- Lean/Six Sigma exposure or equivalent is a plus but not require.
- Progressive mindset and aptitude in learning and adapting to technology and productivity tools.
- Proficient in English is mandatory; multi-lingual is required if you support Japan, Korea, Taiwan, China, Thailand and Vietnam.

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