Store Admin Executive

3 days ago

Kuala Lumpur, Malaysia Louis Vuitton Full time

POSTE

As a Store Admin Executive, you are required to provide administrative support to store retail team (store consists of 40 - 60 headcount) in ensuring smooth running of functional operations in achieving country business objectives.

**JOB DUTIES & RESPONSIBILITIES**

**Store Administration**
- Responsible for store procurement including vendor sourcing, retail store supplies, store packaging and pantry replenishment
- Support store duty roster and staff breaktime arrangement for store manager approval
- Responsible in general store administration E.g., PO, billing verification, petty cash, invoice and receipt of goods for payment purpose
- Liaise with Finance team on client payment E.g., bank transfer, closing, overcharged, client currency exchange etc
- Liaise with HR team to prepare monthly report submission including leave record, part timer wages, claim hours or PH etc
- Prepare new joiner onboarding tools & equipment E.g., mobile phone, laptop, access card, business card and uniform in store by requesting with respective departments (IT/HR/vendor)
- Coordinate and support store event, staff functions, travel and activities arrangement
- Monitor and up-keep yearly renewal of business license for stores on different timeline for different licenses (business license, signage license, music license, PPM license, WRT license)
- Coordinate in staff sales activities E.g., handle payment, pack and unpack stocks, list consolidation
- Assist in other administrative tasks assigned by HOD when necessary

**Stock Operation**
- Support stock operation in shipment receiving, delivery inspection, quantities verification, stock keeping, local transfer and data maintenance
- Manage stock rebalancing and stocks defective transfer with Supply Chain in Singapore
- Support full count and cycle count; assist in discrepancies investigation when necessary

PROFIL

**KEY REQUIREMENTS**
- At least 5 years of experience in an administrative role preferably in a fast-paced environment (retail/FMCG/Sales)
- Independent individual who is agile, trustworthy, detailed orientated and high sense of responsibilities
- Organized, ability to multi-task and to perform under pressure and tight deadlines
- **Able to work on retail hours including weekend/PH. (8 hours work/day with **8-10 **off days in a month**)

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