Office Administrator

14 hours ago

Kuala Lumpur, Malaysia HSBC Full time

**Some careers have more impact than others.**

If you’re looking for a role where you can continue to make an impression, take the next step at HSBC where your contributions will always be valued.

HSBC is one of the largest banking and financial services organisations in the world, with operations in 64 countries and territories. We aim to be where the growth is, enabling businesses to thrive and economies to prosper, and, ultimately, helping people to fulfil their hopes and realise their ambitions.

International Subsidiary Banking (ISB) is CMB’s international proposition which aims to provide banking coverage to the subsidiaries of Commercial Banking (CMB) customers within the Large Corporate and Mid - Market Enterprise segments. The ISB strategy is to provide consistent, in-depth and dedicated coverage across the HSBC network with the end goal to deepen our relationship with our customers. The ISB business is a significant contributor of revenue to CMB and consists of a network of dedicated bankers across more than 40 countries.

We are currently seeking an experienced professional to join this team in the role of **Office Administrator.**

**Principal Responsibilities**:
To provide a full range of support duties to the team or business, including operational and customer service as required, ensuring deadlines are met. The role holder is expected to ensure they provide high quality service to their internal and external customers, taking ownership and using their initiative to complete necessary tasks.
- Provide full operational support to the team or function, as required, anticipating workload and supporting with appropriate materials.
- Manage day-to-day and periodical operational tasks as required.
- Ad hoc duties as required by the team or business.
- Administrative duties required for the business teams, heads/seniors.
- Work collaboratively with the wider team, cross-business and functions as required.
- Deal effectively and efficiently with internal providers, external suppliers/parties, as required.
- Coordinate travel arrangements, prepare itineraries, plan logistics, and submit expense reports for executives.
- Manage Business Continuity Plan and resourcing of office materials such as IT equipment, office supplies, event management support and etc.

**Requirements**:
**Requirements**:

- Relevant experience working in an administrative role or team
- Excellent planning and organisational skills with experience of working under pressure
- Ability to priorities workload effectively
- Excellent interpersonal, written and verbal communication skills
- Proven ability of using their initiative and being pro-active & resourceful
- Thorough understanding of bank and departmental procedures, functions and activities
- Experience of having worked in a Corporate environment
- Good computer and IT skills, including all Microsoft packages
- Ability to learn and use systems that the bank will from time to time utilize for managing its business, administration and governance.

**You’ll achieve more at HSBC.**

Issued by HSBC Bank Malaysia Berhad

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