HR Admin Executive

11 hours ago

Setia Alam, Malaysia NextMed Clinic Full time

We are seeking a highly organized and people-oriented **HR & Admin Executive** to join our aesthetic clinic. This role is responsible for managing the clinic’s day-to-day HR operations, ensuring regulatory compliance, and maintaining a smooth and efficient administrative workflow to support our clinical and non-clinical teams.

**Human Resources (HR)**
- Manage the full recruitment cycle including job postings, screening, interviews, onboarding, and offboarding.
- Maintain employee records and HR database, ensuring accuracy and confidentiality.
- Administer payroll, attendance, leave records, and staff scheduling.
- Develop and implement HR policies and procedures in compliance with labor laws.
- Coordinate and monitor staff performance evaluations and KPIs.
- Handle staff grievances and disciplinary matters in a professional and confidential manner.
- Organize employee training, workshops, and team-building activities.
- Ensure employee health & safety protocols are followed, especially in clinical settings.

**Administration**
- Oversee general clinic administration including office supplies, facilities, maintenance, and vendor coordination.
- Ensure the clinic’s licenses, insurances, and compliance documents are updated.
- Support clinic management in operational planning, reporting, and SOP development.
- Coordinate internal communications, meetings, and documentation.
- Assist in managing patient data confidentiality in line with PDPA regulations.
- Support clinic directors and medical staff with day-to-day administrative needs.

**Requirements**:

- Diploma or Degree in Human Resource Management, Business Administration, or related field.
- Minimum 2 years of HR or administrative experience, preferably in healthcare, aesthetic, or service industries.
- Strong knowledge of Malaysian labor laws and HR best practices.
- Excellent communication, interpersonal, and problem-solving skills.
- Organized, proactive, and capable of handling sensitive information with discretion.

**Why Join Us?**
- Be part of a growing and reputable aesthetic clinic brand.
- Work in a dynamic and supportive team environment.
- Attractive remuneration with performance incentives.
- Staff benefits including aesthetic treatments and continuous development.

**Job Types**: Full-time, Internship

Pay: RM1,876.73 - RM5,000.00 per month

**Benefits**:

- Professional development

Supplemental Pay:

- Attendance bonus
- Performance bonus

**Language**:

- Mandarin (preferred)
- Bahasa (preferred)

Work Location: In person

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