Human Resource Business Associate

4 days ago

Kuching, Malaysia Interhill Group of Companies Full time

**KEY ACCOUNTABILITIES**

The Human Resources & Administration Business Associate supports the Head of Human Resources Administration and/or Manager, HRA Operations in all HR and administrative matters, ensuring seamless execution of key functions and compliance with organizational policies.

**DUTIES AND RESPONSIBILITIES**

**Human Resources Functions**
- Assist in managing day-to-day HR operations, ensuring efficiency in workforce administration.
- Maintain and update employee records in HR databases, ensuring accuracy, confidentiality, and compliance.
- Facilitate employee onboarding and orientation, ensuring a structured and engaging experience aligned with corporate values.
- Prepare New Joiner Onboarding Kits, including welcome letters, personal forms, essential office stationeries, workstations, and IT setup.
- Arrange onboarding accommodations for new employees, particularly managers, ensuring a smooth transition.
- Manage offboarding processes, including coordination of exit documentation, clearance checklists, benefits termination, and company asset returns.
- Conduct and support exit interviews, gathering insights for continuous improvement.
- Facilitate handover meetings to ensure knowledge transfer and continuity in operations.
- Liaise with relevant authorities to ensure compliance with labor laws, company policies, and industry regulations.

**Administrative Functions**
- Oversee general administrative tasks, including preparing Purchase Requisitions and Purchase Orders.
- Coordinate travel arrangements, including hotel bookings and transportation for employees.
- Maintain and update office records, ensuring efficient organization and accessibility.
- Act as relief receptionist during designated staff member absences, ensuring seamless front-office operations.
- Handle confidential documents and ensure sensitive information is managed securely.

**General & Ad-hoc Responsibilities**
- Collaborate with internal departments to facilitate efficient communication and workflow.
- Undertake additional tasks assigned by superiors, contributing to operational excellence.
- Proactively identify process improvements within HR and administrative functions to enhance efficiency and compliance.

**Qualifications & Experience**
- Diploma or Degree in Human Resource Management, Business Administration, or related field.
- Minimum **two (2) years of relevant work experience** in HR or administration preferred.
- **Fresh graduates are encouraged to apply,** provided they demonstrate strong organizational and communication skills
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Knowledge of HR-related laws, regulations, and best practices.
- Excellent communication skills in English, Bahasa Malaysia (both oral and written) and Mandarin would be ideal however not essenstial
- Strong organizational skills with attention to detail and ability to prioritize multiple tasks.
- Ability to work independently, demonstrate initiative, and adapt to changing priorities.
- Problem-solving skills with the ability to handle confidential information responsibly.
- Willingness to travel if required.

Pay: RM1,700.00 - RM2,500.00 per month

Schedule:

- Monday to Friday

Work Location: In person

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