HR Admin Assistant

1 week ago

Kepong, Malaysia Wangsa Group Of Companies Full time

**HR Executive**

**Reports to**: HR & Operations Manager

**Key Responsibilities1. Employee Administration & Recruitment**
- Assist in end-to-end recruitment processes, including posting job vacancies, screening resumes, and scheduling interviews.
- Handle onboarding processes, including preparing employment contracts, collecting required documents, and introducing new hires to company policies.
- Maintain accurate employee records, including attendance, leave, and payroll-related documentation.

**2. Employee Relations & Performance Monitoring**
- Address basic employee concerns and escalate serious grievances to the HR & Operations Manager.
- Conduct exit interviews and ensure smooth offboarding processes for departing employees.
- Monitor employee attendance and punctuality, assisting in tracking performance issues and disciplinary actions.
- Assist in organizing employee engagement activities to boost morale and workplace satisfaction.

**3. Compliance & Policy Enforcement**
- Ensure employees comply with company policies and procedures.
- Support the implementation of labor laws and company HR policies across all outlets.
- Maintain HR documentation, including contracts, performance records, and compliance-related paperwork.

**4. Training & Development Support**
- Coordinate staff training sessions, including scheduling and logístical arrangements.
- Maintain training records and track employee participation in development programs.
- Assist in preparing training materials and HR presentations as needed.

**5. Payroll & Leave Management**
- Assist in processing payroll, ensuring accurate attendance and leave tracking.
- Manage employee leave records, ensuring adherence to company leave policies.
- Address leave requests and ensure proper scheduling to avoid staffing gaps.

**6. Reporting & Documentation**
- Prepare and maintain HR reports, including employee headcount, turnover rates, and recruitment updates.
- Maintain proper documentation of employee files, HR policies, and other administrative records.
- Assist in compiling data for management meetings and HR reviews.

**Key Skills & Competencies**

**Attention to Detail**: Accuracy in handling employee records, payroll data, and compliance documentation.
**Communication Skills**: Strong verbal and written communication to handle employee interactions and documentation.
**Time Management**: Ability to prioritize multiple tasks and meet deadlines efficiently.
**Problem-Solving**: Capability to handle minor employee concerns and escalate critical issues appropriately.
**Confidentiality & Integrity**: Ensuring sensitive HR data is handled with discretion and professionalism.

**KPIs (Key Performance Indicators)**

**Recruitment & Onboarding**:

- All vacancies filled within an agreed hiring timeline.
- 100% completion of onboarding documentation for new hires.

**Employee Records & Compliance**:

- Accurate and up-to-date employee records.
- Zero compliance issues related to HR documentation.

**Payroll & Leave Management**:

- 100% accuracy in leave and attendance tracking.
- Timely payroll data submission to the finance team.

**Employee Engagement & Support**:

- Timely resolution of basic employee concerns within 3 working days.
- Positive feedback from staff on HR support and communication.

Pay: RM2,500.00 - RM3,500.00 per month

Schedule:

- Day shift

**Education**:

- Diploma/Advanced Diploma (preferred)

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