Facilities Executive

23 hours ago

Subang Jaya, Malaysia Mesiniaga Berhad Full time

**Work Location**: Subang Jaya
**Employment Type**: Contractual

**Role Objectives**

To support the daily operations and maintenance of office facilities, building services, and utilities, ensuring they run efficiently, safely, and cost-effectively. The Facilities Executive plays a hands-on role in coordinating vendors, managing service requests, and ensuring compliance with internal policies and statutory regulations.

**Roles and Responsibilities**
- ** Facilities Maintenance Support**
- Assist in coordinating repairs, maintenance, and servicing of office equipment, air-conditioning, electrical, plumbing, and building fixtures.
- Conduct regular site inspections and report issues for prompt resolution.
- Monitor and follow up on preventive maintenance schedules.
- ** Vendor & Service Provider Coordination**
- Liaise with contractors and vendors for scheduled work and ad-hoc services (e.g., cleaning, pest control, landscaping, etc.).
- Monitor service level agreements (SLA) and performance standards.
- ** Workplace Services**
- Support day-to-day facility requests such as room setups, furniture arrangement, minor office moves, etc.
- Ensure availability and upkeep of office amenities (e.g., meeting rooms, pantry supplies, restrooms).
- ** Utilities & Equipment Monitoring**
- Assist in tracking utility usage and reporting abnormal consumption.
- Monitor and record equipment servicing and breakdowns.
- ** Health, Safety & Environment (HSE) Compliance**
- Support implementation of safety procedures and emergency preparedness (e.g., fire drills, first aid, evacuation plans).
- Report hazards or incidents immediately to the manager.
- ** Administrative & Reporting Tasks**
- Maintain accurate records of assets, maintenance works, service logs, and supplier documentation.
- Assist in preparing reports on maintenance activities, cost tracking, and monthly summaries.
- ** Sustainability & Cost Saving Initiatives**
- Support initiatives for energy-saving, recycling, and green building practices.
- Assist in identifying operational improvements and efficiencies.

**Requirements**:

- Diploma or Degree in Facilities Management, Engineering, Property Management, or equivalent.
- At least 2-3 years of experience in facilities, general services, or building maintenance.
- Good coordination and communication skills.
- Basic knowledge of building systems (electrical, HVAC, plumbing).
- Ability to use Microsoft Office and facility-related systems.
- Problem-solving and time management skills.

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