HR & Admin Manager

2 days ago

Cheras, Malaysia EPS Ventures Sdn Bhd Full time

**Client Industry**:Independent and privately owned healthcare company

**Location**:Cheras

We are seeking a proactive and hands-on **HR & Admin Manager** to lead all aspects of human resources and office administration. This is a strategic and operational role in a growing SME, responsible for shaping HR policies, managing the employee lifecycle, driving engagement and culture initiatives, and ensuring smooth administrative operations.

**Key Responsibilities**:
**1. Human Resource Management**
- Manage the full employee lifecycle: recruitment, onboarding, performance management, learning & development, and offboarding.
- Maintain and update HR policies, employee handbook, and SOPs in compliance with Malaysian labor laws (Employment Act 1955, SOCSO, EPF, EIS, etc.).
- Ensure accurate and confidential management of HR records (physical and digital via HRIS).
- Administer monthly payroll and statutory submissions, in collaboration with Finance.
- Address employee relations matters including counseling, grievances, and disciplinary procedures.
- Monitor attendance, leave, claims, and uphold workplace discipline and positive morale.
- Conduct training needs assessments and coordinate internal or external development programs.

**2. Talent & Culture Management**
- Lead employee engagement initiatives that foster a positive and inclusive workplace culture.
- Design and roll out engagement surveys; gather and analyze feedback to inform actions.
- Organize wellness programs, team-building activities, and employee recognition efforts.
- Champion internal communications and collaborate with department heads to align engagement strategies.
- Track and report on key people metrics (e.g., turnover, absenteeism, eNPS) and recommend interventions.

**3. Office & Administrative Management**
- Oversee daily administrative functions including facilities, supplies, office maintenance, and asset tracking.
- Manage licenses, insurance renewals, and ensure regulatory compliance.
- Coordinate company travel, meetings, staff events, and official functions.
- Ensure proper filing and safekeeping of contracts, legal documents, and HR-related files.
- Liaise with government bodies, vendors, and service providers as required.

**4. HR Strategy & Reporting**
- Contribute to HR strategy planning to support organizational goals.
- Develop and execute people initiatives that drive performance, retention, and growth.
- Prepare and present HR reports (e.g., headcount, turnover, leave usage) to management monthly.
- Guide and mentor the HR Executive and support their professional development.

**Key Requirements**:

- Bachelor’s degree in Human Resource Management, Business Administration, or related field.
- Minimum 5 years of HR experience, with at least 2 years in a managerial or lead capacity.
- Solid knowledge of Malaysian employment laws, HR best practices, and payroll administration.
- Excellent interpersonal, communication, and conflict resolution skills.
- Strong organizational skills with the ability to multitask and prioritize in a dynamic SME setting.
- Proficiency in MS Office and HRIS tools.
- Fluency in Bahasa Malaysia and English; Mandarin is an added advantage.

**Job Types**: Full-time, Permanent

Pay: RM10,000.00 - RM13,000.00 per month

Schedule:

- Monday to Friday

**Language**:

- Mandarin (preferred)

Work Location: In person

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