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Internship/administrative Assistant

2 weeks ago

Puchong, Malaysia eLearningMinds Group Sdn Bhd Full time

**JOB OVERVIEW**:
To support the **Key Account Managers** in ensuring the smooth execution of sales operations by providing administrative assistance, maintaining organized documentation and facilitating effective communication to enhance overall sales efficiency.

**KEY RESPONSIBILITIES AND DUTIES**:

- Prepare sales proposals, quotations and other relevant documents to support the sales process and ensure timely submission to clients.
- Manage and organize sales-related documentation, including maintaining accurate records and ensuring proper filing for easy retrieval.
- Coordinate with internal teams such as finance and operations to facilitate smooth processing of sales requests and resolve any administrative issues.
- Assist with client-related tasks including scheduling meetings, following up on inquiries and ensuring seamless communication between teams.

**CORE COMPETENCIES REQUIRED**:

- **Efficiency**:Managing multiple administrative tasks effectively, ensuring smooth sales operations with mínimal delays. This includes preparing proposals, maintaining records and supporting Key Account Managers efficiently.
- **Attention to Detail**:Ensuring accuracy in preparing sales documents, maintaining organized records and double-checking information to prevent errors in proposals and client communications.
- **Communication**:Facilitating clear and professional communication between the sales team, clients and internal departments. This includes responding to inquiries, assisting in follow-ups and ensuring seamless coordination.
- **Time Management**:Prioritizing tasks effectively to meet deadlines for sales proposals, client requests and internal reporting, ensuring smooth daily operations.
- **Team Collaboration**:Working closely with Key Account Managers and internal teams to support sales functions, contributing to a cohesive and productive work environment.

**QUALIFICATIONS OR REQUIREMENTS**:

- Currently pursuing a Diploma or Bachelor’s degree in Business Administration, Sales & Marketing or a related field where internship is a mandatory requirement by the college or university.
- Good organizational and administrative skills, with the ability to manage multiple tasks efficiently and meet deadlines.
- Good communication and interpersonal skills with the ability to work well in a team and interact professionally within team.
- Proficient in Microsoft Office (Word, Excel, PowerPoint); familiarity with CRM or sales tools is a plus.
- Detail-oriented, proactive and eager to learn in a fast-paced sales environment.

**Job Type**: Internship

Pay: RM600.00 - RM800.00 per month

Ability to commute/relocate:

- Puchong: Reliably commute or willing to relocate with an employer-provided relocation package (preferred)

**Education**:

- Diploma/Advanced Diploma (preferred)

**Location**:

- Puchong (required)

Work Location: In person