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Company Secretarial Executive

2 weeks ago

Ipoh, Malaysia Kuala Lumpur Kepong Berhad Full time

Based in Head Office, Ipoh, Perak.

**Responsibilities**:

- Support and assist the Secretarial Department in all aspects of company secretarial work, statutory files maintenance (i.e. maintain and update company's statutory books and records) and related statutory requirements.
- Responsible for the preparation of resolutions, meeting minutes and other corporate secretarial documents.
- Proficiency in using SSM platforms such as MYCOID and e-BOS system, amongst others, for incorporation of companies, allotment of shares, changes to the directors, managers and secretary, and submission or update of beneficial ownership information etc.
- Responsible for the preparation of Annual Returns using MBRS system.
- Make announcements to Bursa Securities and participate in corporate exercises.
- Liaise with auditors, share registrar and other professionals.
- Organize and coordinate meetings including prepare Board papers, pre-meeting preparations and post meeting actions.
- Handle and perform admin functions such as preparing of cover letters, correspondences and maintaining proper filing.
- Assist in preparing draft Annual Report, Circular/Statement to shareholders and all the relevant checklists.
- Contribute to continuous improvement by developing process enhancements and best practices within the secretarial function.
- Any other task as assigned by management or superior from time to time.

**Requirements**:

- Full qualification of ICSA or its equivalent.
- Bachelor's Degree in Law, Business Administration, Management or related discipline from recognized universities.
- Minimum 3 years of working experience in corporate secretarial field, preferably with exposure in public listed companies.
- Sound knowledge of the Companies Act 2016, Bursa Malaysia's Listing Requirements, Malaysian Code on Corporate Governance and other related regulations.
- Able to support in all company secretarial matters and provide advice to operating units and other departments on secretarial matters.
- Proficiency in both written and spoken English and Bahasa Malaysia.
- Able to work and communicate effectively with internal and external parties.
- A good team player and able to work with minimum supervision.
- Willing to travel.

**Job Types**: Full-time, Permanent

Pay: RM3,500.00 - RM5,000.00 per month

**Benefits**:

- Free parking
- Health insurance
- Maternity leave
- Meal allowance
- Opportunities for promotion
- Professional development

Ability to commute/relocate:

- Ipoh (Kinta): Reliably commute or planning to relocate before starting work (preferred)

Application Question(s):

- How much is your expected salary?
- Do you have full qualification of ICSA or its equivalent?
- What is your CGPA for Bachelor's Degree?

**Education**:

- Bachelor's (preferred)

**Experience**:

- CoSec: 3 years (preferred)

**Location**:

- Ipoh (Kinta) (preferred)

Willingness to travel:

- 50% (preferred)

Work Location: In person