Facilities Coordinator

2 weeks ago


Seremban, Malaysia JLL Full time

JLL supports the Whole You, personally and professionally.

Administration
Manage all paper and electronic documents in line with The Client filing structure guideline and conduct random quality checks.
Manage master register of all contact lists including emergency contact lists, master vendors contact lists and critical vendors contact list and conduct random checks.
Manage a register of all The Client standards documentation.
Manage financial process all service vendor and contactor invoices and payment.
Maintain and report staff attendance hours.
Helpdesk
Responding to user request in timely manner and support as needed
Updating & managing information in service ticketing system
Ordering & Purchasing supplies
Manage internal company-wide equipment inventory and order management in coordination with replenishment staff to ensure that we do not run out of stock.
Ordering the business cards and access cards for new employees each month in timely and accurate manner
Event & orientation setup
Preparing and supporting the set-up of new employee orientation and company-wide meetings.
Other support as team member
Assist in the management of vendor operation on site
Assist in the management of facility management including communication with building management company, cabinet & key management etc.
Energy and Environmental Management
Assist in managing documents required by relevant authorities.
Minimum two year’s experiences in facilities, helpdesk services, building services of facilities management.
English skill (Speaking and Writing)
Presentation Skill, team management skill, and project management skill are required.
Proficient in MS Office, and MS SharePoint

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.


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