Operations Administrator
2 weeks ago
**Packing List Preparation**:
- Gather information on the materials to be delivered, such as quantities, descriptions, and any special instructions.
- Organize the information into a packing list format.
- Ensure accuracy and completeness of the packing list
**Title Label Preparation**:
- Create title labels or tags for the delivered materials.
- Include relevant information on the labels, such as recipient details, delivery address, and any specific handling instructions.
- Print or generate the labels according to the required format.
**Delivery Order and Job Sheet Preparation**:
- Generate a delivery order or job sheet that specifies the details of the delivery, including the materials, quantities, delivery address, and any additional instructions.
- Ensure that all necessary information is included and accurate.
- Coordinate with relevant departments or personnel to gather any additional information needed for the delivery order or job sheet.
**Delivery Schedule Arrangement**:
- Coordinate with the logistics or transportation department to determine the most suitable delivery schedule based on factors such as availability of materials, delivery routes, and customer requirements.
- Communicate with the delivery team or drivers to ensure they are aware of the delivery schedule.
- Make necessary adjustments to the schedule if there are changes or unexpected circumstances.
**Documentation and Record-Keeping**:
- Maintain accurate records of all packing lists, title labels, delivery orders, and job sheets.
- File and organize the documentation for easy retrieval when needed.
- Update and maintain relevant databases or systems with delivery-related information.
**Communication and Coordination**:
- Collaborate with internal teams, such as warehouse personnel, logistics, and customer service, to ensure smooth execution of deliveries.
- Communicate with external stakeholders, including suppliers, shipping companies, and customers, to provide and obtain necessary information related to deliveries.
**; Requirements**:
- SPM and Freshgraduates are welcome to apply.
- Degree in business administration, facility management, or a related field preferred.
- Experienced as an operations administrator or in a similar position also welcome to apply.
- Strong organizational and administrative skills.
- Excellent communication skills, both written and verbal.
- Proficiency in Microsoft Office and data management software.
- Detail-oriented with strong analytical and problem-solving skills.
- Ability to multitask.
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