Administrative Executive
20 hours ago
We are a non-profit society registered under ROS with branches across Malaysia, including Sabah and Sarawak. This is a one-person HQ role responsible for day-to-day administration, coordination with branches, finance handling, and basic society operations.
- Act as the main liaison between HQ and all branches.
- Organize and coordinate EXCO, AGM, and EGM meetings.
- Liaise with external auditor for annual audit coordination.
- Follow up with external parties to ensure timely ROS and audited accounts submission.
- Renew tax exemption status with LHDN.
- Liaise with website provider for updates and domain/hosting renewals.
- Maintain and update member or patient lists.
- Ensure proper management of files and documentation (digital and hardcopy).
- Run errands to banks, LHDN, ROS, and other agencies as required.
- Respond to enquiries from the public, tenants, patients, government bodies, and others.
- Reimburse and arrange payments to all MaLRA branches.
- Prepare payments, including obtaining necessary approvals and supporting documents.
- Distribute monthly relief payments to current and ex-patients.
- Process and record claims and proposals from branches.
- Monitor rental collection; manage tenancy agreements and renewals.
- Record and monitor society expenses.
- Maintain accounting records using the Xero system.
- Perform monthly bank reconciliations and ensure financial records are up to date.
- Monitor execution of control procedures and ensure proper approvals are in place.
- Support other general duties as assigned by the EXCO or President.
**Job Types**: Full-time, Permanent
Pay: RM3,000.00 - RM4,500.00 per month
**Benefits**:
- Additional leave
- Flexible schedule
- Health insurance
Schedule:
- Day shift
- Monday to Friday
Supplemental Pay:
- Performance bonus
Application Question(s):
- Do you have any working experience with a registered society (e.g., NGO, association, or non-profit)? If yes, please provide the name of the organization.
- Are you familiar with any of the following: ROS submissions and EXCO/AGM coordination?
- What is your expected salary for this role?
- What is your notice period or soonest availability to start work?
Work Location: In person
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