Project Administrator

2 weeks ago

Kuala Lumpur, Malaysia Elabram Systems Full time

Key Responsibilities

**Monitoring Project Documentation Submission and Approval**
- Having responsibility to gather all site document needed before site declare On Air to MCMC. Checklist will be based on approved Documents Compliance Checklist.
- Ensure all documents are submitted by PMC/Vendor/Digi team as per commitment date & due date. Continually monitor and follow up with to achieve target commitment date or due date.
- To check and verify all documents are submitted correctly before declaring 'Good to Go' to Project Controller Manager.

**Managing Project Share Point [Documentation Storage]**
- Ensuring share point folders are practically organize, oriented & updated.
- Validate all documents for each site are name/label accordingly based on Compliance Checklist.
- To have control on Share point and make sure all information/documents needed are available if require by MCMC.
- Assist Project Controller Manager on providing accurate information for pending documents via weekly progress update.

**Providing Project Documents Readiness Progress Report**
- To ensure PMC/Vendor/Digi team to provide the progress update with correct information on the status of documentation.
- Assisting Project Controller on achieving Site On-Air Monthly Target - Based on Completed Sites vs Documents Readiness.
- To monitor the performance PMCM/Vendor/Digi team on providing require documents within timeline - for each completed milestone.

**Coordinate with project team and provide all general administrative supports.**
- To process Bill Of Quantity which received from suppliers [PMC/vendor] by generating Purchase Request [PR] and Purchase Order [PO].
- Ensure Purchase Order [PO] is been issued according to the correct Investment Proposal [IP] number.
- Provide the Purchase Request [PR] and Purchase Order [PO] daily update to suppliers and requestors.
- Perform Purchase Order Receiving [POR] upon Project Manager's approval and with the relevant Investment Proposal [IP] number.
- Responsible in providing the weekly updates of Purchase Order [PO] & Purchase Order Receiving [POR].
- Maintain proper record for Purchase Order [PO] & Purchase Order Receiving [POR] and stored in the assigned share point.
- To perform other duties as assigned or needed as required by superior/management.

Key Requirements:

- Minimum Diploma in any discipline.
- Preferably Intermediate Executives specializing in Clerical/Administrative Support or equivalent.
- At least 2 years of working experience in the related field is required for this position.
- Computer literate i.e Microsoft Office (Word, Excel and PowerPoint).
- Having experience in Coupa is an advantage.
- Working experience in telecommunication industry would be a merit.
- Independent and manage to work under mínimal supervision.
- Ability and willing to multitask with sense of job prioritization.

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