Assistant Manager, Contract Management

2 days ago

Kuala Lumpur, Malaysia Bank Islam Full time

Req ID: 6586- Job Description:
Summary

Reviewing and ensuring all contracts being reviewed by the relevant reviewing parties prior to contract execution, assist in the registration of new vendor and management of vendor profile/database, maintaining registers and preparing reports.

**Responsibilities**:
**1. Contract Management (Major)**
- Reviewing and consolidating draft contracts to ensure all Bank Islam’s boilerplates’ provisions are incorporated into the contracts and guaranteeing the terms are water-tight
- Liaising with the reviewing parties to ensure the provisions in the contracts are in line with legal, commercial, and technical requirements as well as protecting Bank Islam’s interest
- Ensuring approval received from the Management are in line with the stipulated terms in the contracts
- Ensuring all contracts being reviewed and confirmed by reviewing parties i.e., Legal, Shariah and Compliance (for outsourcing vendors) prior to the contract execution
- Maintaining registers related to contract execution.
- Providing legal opinion on the provisions on contractual documents as and when needed from time to time

**2. Vendor Management**
- Assist in the registration of new vendor and management of vendor profile/data base
- The process will cover the following:

- To coordinate vendor registration and pre-qualification process.
- To review vendor evaluation criteria.
- To perform vendor’s performance analysis continuously.
- To maintain vendor database and relevant records.

3. **Registers and Reports**
- Assist in preparing the related registers and reports and ensure the report are maintained and updated accordingly
- Contract Report
- Purchase Order Reports
- RFQ Reports
- Tender Reports

4. **Staff Performance Management and Development**
- To attend appropriate and relevant courses, training & seminar
- To improvised in attending complaints/enquiries received from Branch/Departments

5. **Others**
- Ensure adherence and compliance to all internal policies/guidelines and external regulatory requirements.
- Any other duties/assignment as and when directed/assigned by the superior as per business requirement from time to time.

Qualification
- Degree in any related discipline or equivalent experience. (Degree in Business, Law or Commerce is preferred)

Years of Experience
- More than 2 years experience in banking industry or at least 3 years in Executive Officer function.
- Strong working knowledge of contract law or equivalent is added advantage.

Specific Skills/Knowledge and Certification Required
- Excellent communication, interpersonal with good business acumen
- Be an assertive and innovative team player, highly independent, committed, self-motivated, resourceful and result-oriented.
- Good in sourcing good brands and capable vendor.
- Ability to managing complaints from Branch/Head Office
- Ability to multi-task, highly numerical with great attention to detail.

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