Admin Assistant

2 weeks ago

Cyberjaya, Malaysia City University Malaysia Full time

**Key Responsibilities**:
**1. Executive & Administrative Support**
- Manage the DVC’s daily schedule, appointments, meetings, and travel arrangements.
- Handle incoming and outgoing communications, including filtering and prioritizing requests.
- Ensure the DVC is briefed and prepared for all meetings and events.

**2. Meeting & Event Coordination**
- Organize meetings, prepare agendas, take accurate minutes, and follow up on action items.
- Coordinate logistics for official visits, events, and internal/external meetings.
- Maintain proper records and filing systems for all DVC-related activities and documentation.

**3. Ad Hoc and Special Assignments**
- Provide support on various ad hoc administrative tasks, special projects, and strategic initiatives.
- Liaise with other departments and stakeholders as directed by the DVC.
- Ensure timely execution and follow-through of all assignments.

**Requirements**:

- **Education**: Diploma or Bachelor’s Degree in Business Administration, Communications, or a related field.
- **Experience**: Minimum 1-2 years in a similar administrative or PA role, preferably in a higher education environment.
- **Language Proficiency**:

- Must be fluent in **English** and **Chinese (Mandarin)** - both spoken and written.
- **Skills and Competencies**:

- Excellent organizational and time management skills.
- Strong interpersonal and communication skills.
- High level of discretion and professionalism.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to multitask and work independently under mínimal supervision.

**Working Conditions**:

- Based at Cyberjaya campus.
- Onsite position with flexibility required during peak periods.
- May occasionally support activities outside standard working hours.

**Job Types**: Full-time, Permanent, Fresh graduate

Pay: RM1,500.00 - RM3,000.00 per month

**Benefits**:

- Health insurance
- Opportunities for promotion
- Professional development

Schedule:

- Monday to Friday

**Education**:

- Bachelor's (required)

**Language**:

- Mandarin (required)

Work Location: In person

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