Personal Assistant to CEO

2 weeks ago

Johor Bahru, Malaysia Maven Global Group Sdn Bhd Full time

Key Responsibilities

1. Personal & Family Affairs
- Manage CEO’s personal bills (household, car loans, subscriptions).
- Ensure timely renewals: road tax, insurance, car servicing.
- Coordinate family medical & school appointments.
- Maintain digital records of personal and family finances, insurance, and documents. - Arrange private travel logistics including tickets, hotels, and itineraries.
- Handle purchases, gifts, errands, and small event coordination.
- Organize and coordinate daily schedules, official meetings, and both personal and professional appointments.

2. Wingman Support to CEO
- Accompany CEO when needed for errands, meetings, or events.
- Ensure timely reminders and updates are communicated to the superior to maintain daily efficiency.
- Anticipate needs (items, documents) ahead of CEO’s schedule.
- React quickly to ad-hoc or urgent requests.
- Uphold confidentiality on all sensitive matters involving the CEO or family.

3. Administrative Tasks
- Manage and organize digital filing for personal documents (insurance, health, road tax).
- Prepare, organize, and archive important documents such as reports, presentations, and formal letters.
- Ensure all sensitive or confidential information is stored securely and accessed appropriately.
- Record and prepare accurate meeting minutes in a timely manner.
- Assist in the preparation of reports, proposals, or briefing materials as required by the superior. - Liaise with home vendors, insurance agents, car service centers.
- Manage CEO’s personal calendar, align with General Manager.
- Prepare or follow up on service requests, claims, or quotations for personal use.
- Book flight tickets and hotel accommodations for the CEO’s business and personal travel. - Prepare travel-related documents such as passports, visas, or invitation letters when necessary.
- Conduct thorough price comparisons and negotiate for the best possible rates.
- Monitor and control expenses to ensure cost
- efficiency in all bookings and purchases

4. Communication Handling
- Act as the primary liaison between the superior and internal staff, clients, vendors, or external stakeholders.

Experienced Required
- 5-8 years in a similar PA role supporting a CEO, founder, or high-profile individual.
- Strong experience in lifestyle, retail, or hospitality sectors preferred.
- Exposure to managing both family and professional affairs simultaneously.
- Experience handling travel arrangements, sensitive documents, and personal errands.
- Previous experience in dealing with vendors, insurance providers, and contractors.
- Possess a valid driving license and able to drive independently for errands, appointments, and official tasks.

**Job Types**: Full-time, Permanent

Pay: RM4,800.00 - RM6,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Maternity leave
- Opportunities for promotion
- Parental leave
- Professional development

Schedule:

- Fixed shift
- Holidays
- On call
- Weekend jobs

Work Location: In person

Expected Start Date: 06/11/2025

  • J - Personal Assistant to CEO [mandarin Speaker]

    2 weeks ago

    Johor Bahru, Malaysia AGENSI PEKERJAAN THE SUPREME HR ADVISORY SDN. BHD. Full time

    **- JB area** **- MNC company** **- Travelling opportunities** **Interested applicants can also send your updated resume and allow our Consultant to match you with our Clients.** Job Descriptions: - Provide comprehensive administrative support to the CEO, including managing schedules, arranging meetings, handling correspondence, prepare PPT Slide /...

  • Personal Assistant

    5 days ago

    Johor Bahru, Malaysia Esthetic Medical Solution Sdn Bhd Full time

    We are looking for a versatile and highly-organized female personal assistant to perform personalized administrative duties for Chief Operating Officer (CEO). In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of CEO. You may also be required to make travel arrangements, travelling and assist...

  • Personal Assistant

    2 weeks ago

    Johor Bahru, Malaysia Talent Houz Consulting & Services Full time

    **About the Job** Are you a dynamic and proactive individual looking to make a significant impact in the education sector? Join our team as a Personal Assistant/Executive Assistant to the CEO and become an integral part of our mission to revolutionize education! We are seeking a talented individual who thrives in a fast-paced environment and is ready to...

  • Personal Driver

    7 days ago

    Johor Bahru, Malaysia Astinas Construction & Development Sdn Bhd Full time

    **Job Descriptions**: - Safely drive the CEO to and from office, meetings, and other appointments in a safely manner, following all traffic laws and regulations. - Maintain confidentiality and professionalism at all times. - Plan routes efficiently to avoid delays and ensure punctual arrivals. - Keep the assigned vehicle clean, well-maintained, and in good...

  • Personal Assistant to CEO

    2 weeks ago

    Johor Bahru, Malaysia Dreamztech (M) Berhad Full time

    **Requirements**: - Diploma or Degree in Business Administration / Banking & Finance / Multimedia Design / Marketing / Human Resources - 2 years working experience - Driving License - Travel to different state & country during off office hour and holiday **Job Scope**: - Handle Meeting Minutes, Presentation Slides, Schedule Of Work, Documentation &...

  • Personal Assistant

    2 weeks ago

    Johor Bahru, Malaysia Maven Global Group Sdn Bhd Full time

    **Job Overview**: As a Personal Assistant (PA), you will play a crucial role in providing comprehensive administrative support to a high-level executive or individual. Your responsibilities will encompass managing schedules, coordinating appointments, organizing travel arrangements, handling correspondence, and facilitating smooth communication. The PA acts...

  • Personal Assistant to CEO

    1 week ago

    Johor Bahru, Malaysia Dreamztech (M) Berhad Full time

    **Requirements**: - Diploma or Degree in Business Administration / Banking & Finance / Multimedia Design / Marketing - 2 years working experience - Driving License - Travel to different state & country during off office hour and holiday **Job Scope**: - Handle Meeting Minutes, Presentation Slides, Schedule Of Work, Documentation & Filling - Coordination...

  • Personal Driver

    2 weeks ago

    Johor Bahru, Malaysia Maven Global Group Sdn Bhd Full time

    **Key Responsibilities**: - Safely drive the CEO to and from appointments, meetings, and events. - Provide basic personal security support, such as assisting with safe entry/exit of premises and being alert in unfamiliar environments. - Keep the vehicle clean, well-maintained, and in good working condition. - Manage vehicle upkeep including service...

  • 【johor Bahru】personal Assistant

    7 days ago

    Johor Bahru, Malaysia DD Online Services & Enterprise Full time

    **Job responsibilities**: - Manage and schedule CEO’s meetings & calendars - Take accurate and comprehensive notes at meetings as and when necessary - Help and assist with daily time management - Run errands as and when requested - Plan travel, including flights, accommodation and ground transportation - Coordinate events and speaking...

  • Executive Assistant

    5 days ago

    Johor Bahru, Johor, Malaysia VMM HOLDINGS SDN BHD Full time 3,500 - 7,000 per year

    VMM Holdings Sdn. Bhd. is an investment holding and IT software development company headquartered in Johor Bahru, Johor.We are seeking a dynamic and detail-oriented Executive Assistant for our CEO Office.This role provides direct exposure to senior-level decision-making and the opportunity to grow in a fast-paced, professional environment within a reputable...